Sruthy
April 12, 2024
Configure and Manage Outlook Web App Policies

Configure and Manage Outlook Web App Policies

Microsoft Outlook on the web (previously known as Outlook Web App) is widely used and easily accessible through web browsers to communicate efficiently from anywhere. Configuring Outlook on the web mailbox policies is essential to control the availability of settings and features for Outlook users. Every organization has a default mailbox policy named OwaMailboxPolicy–Default that is applied to all user mailboxes. Admins can create different policies for various types of users. However, remember that a mailbox can have only one OWA mailbox policy. Managing Outlook... Read More Read More

Exchange Online
Sudha
March 1, 2024
How to View Another User Mailbox in the New Exchange Admin Center

How to View Another User Mailbox in the New Exchange Admin Center

Microsoft is continually rolling out features available in the classic Exchange admin center to the new EAC, including rules, public folders, and more. Now, they are introducing the standout ability “View another mailbox” to the new Exchange admin center.  With this update, administrators can efficiently manage all mailboxes directly from the new Exchange admin center.  Benefits of ‘View another mailbox’ Feature  With the ‘View another mailbox’ feature, you don’t need full access permissions to:  Control how meeting requests, responses, and notifications... Read More Read More

Exchange Online
Shan
March 1, 2024
Prevent Microsoft 365 Users From Changing Profile Photos Using PowerShell

Prevent Microsoft 365 Users From Changing Profile Photos Using PowerShell

In the corporate world, maintaining a professional appearance in Microsoft 365 profile picture and upholding a unified visual identity is crucial for organizations. But there’s a catch: Microsoft lets users update their profile pictures which is sometimes against company policies. Managing this aspect can be challenging for admins, especially since the Microsoft 365 admin centers don’t offer a straightforward solution. But there’s hope! PowerShell comes to the rescue, offering a way to prevent Microsoft 365 users from changing their profile photos. Let’s... Read More Read More

Exchange Online
Thiraviam
February 21, 2024
Manage Inbox Rules in Outlook Using PowerShell

Manage Inbox Rules in Outlook Using PowerShell

Exchange Online Inbox rules are a set of specific conditions that organize, filter, and forward email messages in Outlook. While Outlook offers a user-friendly interface, admins often look for efficient ways to manage inbox rules for large-scale deployments. In that scenario, PowerShell emerges as a powerful solution in offering automation and scalability to manage inbox rules in Outlook.   In this blog, we’ll explore how to manage Exchange Online Inbox rules using PowerShell. We’ll cover various use cases and PS cmdlet executions to... Read More Read More

Exchange Online
Thiraviam
February 1, 2024
How to Export Emails From Microsoft 365 Outlook as EML Files

How to Export Emails From Microsoft 365 Outlook as EML Files

Whether for business or personal communication, Outlook stands as a foundational element in Microsoft 365 for effective correspondence and collaboration. Users and administrators often export emails to create offline copies and safeguard important messages. In this blog, we will explore the methods to export emails as EML files from Outlook in Microsoft 365.   What is EML Format in Outlook?  EML (Electronic Mail) is a standard file extension format supported by various email clients. This file format is widely used to... Read More Read More

Exchange Online
Thiraviam
January 4, 2024
2023 Recap: Top Microsoft 365 Administration Blogs

2023 Recap: Top Microsoft 365 Administration Blogs

As we step into the new year, let’s take a moment to look back at our top blogs of 2023 🎉. From crucial updates to useful PowerShell management tips, these resources have empowered countless admins to maximize their potential in Microsoft 365 administration.    We have categorized our top blogs that we highly recommend revisiting before stepping into 2024 into the following categories:  Microsoft 365 major updates and retirements  Features that boost Microsoft 365 productivity    Key practices for efficient Microsoft... Read More Read More

Exchange Online
Sudha
December 26, 2023
How to Export Microsoft Outlook Contacts to CSV

How to Export Microsoft Outlook Contacts to CSV

Microsoft Outlook contacts act like a personal phone book, streamlining email collaboration from sharing vital documents to sending warm greetings. Now, imagine you had a bunch of personal contacts in your existing Outlook account. As you mention multiple email accounts, you desire to have those contacts in all the accounts.  What would you do then? Will you add all those contacts one by one? That sounds like a lot of work, right? Luckily, there’s an easier way! Just export your Microsoft... Read More Read More

Exchange Online
Thiraviam
December 14, 2023
Manage Microsoft Dynamic Distribution Groups Using PowerShell

Manage Microsoft Dynamic Distribution Groups Using PowerShell

A dynamic distribution list is a type of mail-enabled Exchange group that automatically selects members based on a set of predefined criteria rather than manually adding individual users. While the specified criteria define the group users, it is crucial to manage Microsoft dynamic distribution groups to reduce the risk of emails landing in the wrong hands. Any misconfiguration in the dynamic rules can result in adding unauthorized users to the dynamic distribution groups.  In this blog, we’re going to discuss effective PowerShell operations that... Read More Read More

Exchange Online
Thiraviam
December 7, 2023
Archive and Deletion Policy for Exchange Online Mailboxes

Archive and Deletion Policy for Exchange Online Mailboxes

When it comes to Microsoft 365 Exchange Online administration, mailbox storage management is a major concern. Expanding the user’s mailbox storage using an advanced license or archiving & deleting emails are possible solutions here. Rather than obtaining an advanced license, many organizations opt to optimize their email storage by securely backing up numerous old emails that aren’t crucial. Now, Microsoft 365 administrators can effortlessly automate mailbox optimization by leveraging the archive and deletion policy through Messaging Records Management (MRM) retention. ... Read More Read More

Exchange Online
Thiraviam
December 1, 2023
Allow External Users to Book Meeting Rooms in Microsoft 365

Allow External Users to Book Meeting Rooms in Microsoft 365

Engagements with external partners, clients, and vendors in any organization drive the need for efficient meeting spaces. Since these partners or clients hail from diverse organizations, booking meeting rooms might pose challenges. In such scenarios, enabling external users to book meeting rooms fosters a more inclusive and flexible collaborative environment. It facilitates seamless interactions between internal teams and external contributors to streamline partnership contributions.  Let’s explore the process of enabling external users to book meeting rooms in your Microsoft 365... Read More Read More

Exchange Online