Sruthy

January 16, 2025

Manage Permission Levels in SharePoint Online Using PowerShell

SharePoint Online sites in Microsoft 365 are used to store files, call recordings, share content, etc., within and outside the organization. Managing SharePoint Online permissions is a key for securing organization data from unauthorized access. Each site has various permission levels that can be assigned to users based on their roles. These permission levels in SharePoint Online have a set of permissions that denotes what users can do on that site.  Let’s dive more into how to manage SharePoint permission... Read More Read More

Microsoft 365

Thiraviam

January 9, 2025

2024 Recap: Essential Microsoft 365 Administration Blogs

Every admin’s journey in Microsoft 365 administration is unique, but the right resources make all the difference. 👌 From innovative updates to security-focused strategies, our 2024 blogs tackled challenges to help you simplify admin tasks and get things done smarter. In this recap, we’ve curated the top blogs of the year to help you master Microsoft 365 administration. 🛠️  Proud to say, our blogs from 2024 have helped you become up-to-date, efficient, security-focused, and troubleshooting-savvy admins for Microsoft 365. We’ve... Read More Read More

Exchange Online

Karthika

January 2, 2025

How to Find the Sign-In Status of a User in Microsoft 365

Imagine a team leader getting locked out of their Microsoft 365 account during a critical project. This would disrupt their access to essential services, halt their work, risk deadlines, and affect the entire team’s workflow. Situations like this highlight the importance of proactively monitoring user account statuses to prevent unnecessary delays and frustration. By monitoring the user sign-in status in Microsoft 365, you can quickly identify and resolve account lockouts efficiently, keeping your operations running smoothly. In this blog, let’s... Read More Read More

Microsoft 365

Karthika

December 26, 2024

How to Allow Only Specific Users to Book Meeting Rooms in Microsoft 365

Meeting rooms in Microsoft 365 are virtually managed using room mailboxes, which streamline and control access to meeting facilities. By default, everyone in the organization can book room mailboxes. While this is convenient, it can lead to scheduling conflicts, unauthorized reservations, and other issues. Therefore, managing room mailbox scheduling permissions is essential to allow only specific users to book meeting rooms. Let’s explore the possible configurations to ensure that only specific users can book designated conference rooms in Exchange Online.... Read More Read More

Exchange Online

Praba

December 19, 2024

How to Enable Quick Edit in SharePoint Lists and Libraries?

Managing data in SharePoint Online lists and libraries can sometimes be a time-consuming task, especially when you need to make bulk updates. Fortunately, SharePoint offers an interesting feature called ‘Quick Edit.’ This feature simplifies the process, enabling users to quickly edit multiple items without switching between pages.  This blog delves into the ‘Quick Edit’ feature, its benefits, and how to enable it!    What is ‘Quick Edit’ Feature in SharePoint Online?  The Quick Edit feature in SharePoint Online, previously known... Read More Read More

Microsoft 365

Sruthy

December 12, 2024

Restrict Emails to External Addresses in Microsoft 365

In Microsoft 365 environments, users send emails to external recipients for various purposes like client relationships, customer communication, project collaboration, etc. However, it can pose a significant risk to the organization’s data, especially if the external domains are suspicious or targeted by hackers for unauthorized access. To prevent such things, admins might want to restrict users from sending emails to external addresses to safeguard the organization. Additionally, admins can configure message delivery restrictions for incoming emails to prevent malicious emails... Read More Read More

Exchange Online

Praba

December 5, 2024

How to Manage External Access in Microsoft Teams for Secure Collaboration

By default, Microsoft Teams allows communication with all external users through calls, chats, and meetings. While this fosters seamless collaboration with external users, it also poses risks like unauthorized interactions and data breaches. Effective management of external access in Microsoft Teams is crucial to strike the right balance between collaboration and security.  In this blog, we will explore the external access settings in Microsoft Teams, discuss a recent update to external access policies, and explain how it enhances Microsoft Teams security.  ... Read More Read More

Microsoft 365

Aima

November 28, 2024

Fix Room Mailbox Calendar Showing Organizer’s Name Instead of Subject

A room mailbox is a type of resource mailbox assigned to a physical space, such as a conference room, auditorium, or training room. These mailboxes simplify the booking process, allowing users to easily reserve rooms by adding them to their meeting invitations using the location option.  However, when tracking room mailbox usage stats, you may notice an unusual behavior: the meeting subject often gets replaced with the organizer’s name by default. While this is intentional and designed to enhance privacy,... Read More Read More

Exchange Online

Aima

November 21, 2024

Recover Mailbox Data with Delicensing Resiliency Feature in Exchange Online

Have you ever faced the panic of accidentally removing a license in Exchange Online, leading to disrupted email services and mailbox data loss? Mistakes like these are common, especially with group-based licensing, but they don’t have to lead to data loss anymore! Microsoft’s Delicensing Resiliency feature is here to give admins a much-needed safety net—an extra 30 days to fix accidental errors and avoid permanent data loss.  Let’s explore the details of this feature.   What is Exchange Online Delicensing Resiliency... Read More Read More

Exchange Online

Praba

November 14, 2024

How to Disable Users from Sharing Files in SharePoint Online

 In SharePoint Online, collaboration is the key, but with that comes the challenge of controlling who can share your data. By default, users with Edit permissions can easily share content, which can be reshared by others, often leading to a chain of uncontrolled access. This endless resharing loop can quickly lead to potential data leaks reaching individuals who should not have access.  Luckily, SharePoint Online offers a robust setting to limit sharing in Microsoft 365. By configuring site sharing restrictions... Read More Read More

Microsoft 365