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Category: Exchange Online

How to Set Automatic Out of Office Reply Using PowerShell

How to Set Automatic Out of Office Reply Using PowerShell

Out of Office (OOF) automatic reply messages helps to notify other users who are trying to reach you in Outlook when you are unavailable. For example, say you are on vacation, you can set up an automatic reply in Office 365. This way, other users will know you are unavailable for a while.  Configuring automatic replies is essential to prevent communication lapses between OOF users and their clients. What if a user missed setting up an Out of Office message…

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Set Language and Time Zone for Office 365 Users using PowerShell 

Set Language and Time Zone for Office 365 Users using PowerShell 

When a user opens their mailbox for the first time, it will show a prompt to select the time zone and language to get a personalized experience. Also, mailbox users can change their regional settings any time from OWA.  In some situations, Office 365 admins may want to configure language and time zone for users. For example,  When admins want to set pre-defined regional settings.  When mailboxes are set to the wrong language during migration.  When users’ time zone settings…

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Remove Email Forwarding in Office 365 Using PowerShell

Remove Email Forwarding in Office 365 Using PowerShell

Exchange Online offers an excellent feature called Email forwarding. It allows users and admins to configure mailbox forwarding and forward messages automatically to other mailboxes. Although email forwarding is convenient and has some potential advantages in terms of facilitating work, unfortunately, it gives hackers easy access to your data and creates the risk of information leaks.  Then, how can you combat this? Here, it would be better to remove email forwarding in Office 365. With this blog, let’s look at…

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How to Increase Mailbox Size in Office 365 using PowerShell 

How to Increase Mailbox Size in Office 365 using PowerShell 

As an Exchange admin, you may get requests from users to increase mailbox size in Office 365 due to the ‘Mailbox size full’ warning. As you know, mailbox storage size is determined by the type of mailbox and the license assigned to them. So, to increase mailbox size, you must assign them a different subscription plan.   Mailbox Storage Limit:   You can refer to the below image to know the storage limit based on the mailbox type and license.  Shared mailboxes…

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Add a User to Multiple Distribution Lists in Office 365 using PowerShell 

Add a User to Multiple Distribution Lists in Office 365 using PowerShell 

After reading a feature request on our ‘how to add bulk users to distribution list’ blog, I have decided to write a script to add a user to bulk distribution lists using PowerShell. This blog will guide you through multiple use cases, such as.   Add a user to bulk distribution groups   Add multiple users to bulk distribution groups   Remove a user from multiple distribution groups   Remove multiple users from several distribution groups.   Get all distribution lists a user is…

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List All Office 365 Mailboxes that Forward Emails to a Specific User  

List All Office 365 Mailboxes that Forward Emails to a Specific User  

Getting a list of Office 365 mailboxes with a forward is accessible. But in some situations, admins want to know a list of Office 365 mailboxes that forward emails to a specific user. For example, when an employee leaves an organization, admins need to identify the automatic email forwarding to that user and replace the user with a new one.      How to Get All Mailboxes that Forward to a Specific User?   Suppose you try to identify automatic email forwarding to a…

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Bulk Import Contacts to Office 365 using PowerShell 

Bulk Import Contacts to Office 365 using PowerShell 

Here is another blog with one of the required use cases of Microsoft 365 admins, ‘Bulk import contacts to Office 365 Global Address List (GAL) using CSV file’.   Contacts are people from inside or outside your organization. External contacts are vendors, customers, contractors, etc., whose email address is an external email address.     When do We need to Import Contacts to Exchange Online?   When the organization has a lot of business contacts that they want to add to the GAL. …

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Manage Delegate Access Control on Protected Emails in Outlook using PowerShell 

Manage Delegate Access Control on Protected Emails in Outlook using PowerShell 

Microsoft 365 provides an option to control access on protected emails, such as emails protected by MIP sensitivity labels or RMS protected emails for delegates and shared mailbox members.   Delegate Access Control on Protected Emails – How it Started?   Even though the feature exists already, it has a few inconsistencies. When a delegate has full access to the mailbox, the delegate can access encrypted emails based on the Outlook client they are using.    Delegate access: Delegates can view encrypted emails…

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How to Save Sent Items in Shared Mailbox

How to Save Sent Items in Shared Mailbox

Recently, I have seen the following queries in Microsoft 365 forums.  Shared mailbox sent items are saved in personal sent items  Shared mailbox sent items are not saved in the shared mailbox sent items folder  So, I thought to provide a solution for this problem through my blog.  Who can Send Messages from a Shared Mailbox?  Shared mailbox delegates can send emails from the shared mailbox based on the permissions delegated, such as ‘send as’ or ‘send on behalf. ‘ …

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How to Delete Older Emails in Outlook Using PowerShell

How to Delete Older Emails in Outlook Using PowerShell

With dozens of emails dropping in the mailbox every day, it is hard for a user to handle all those emails. Sometimes, bulk emails may come from a spammy marketing section, or phishing scams, that take up Outlook disk space. So, managing your Office 365 outlook storage space would be complicated and time-consuming. Typically to delete older emails from Outlook is the best strategy to boost the performance, storage, and work efficiency of Outlook.  But how will you manage the…

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