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How to Manage External Access in Microsoft Teams for Secure Collaboration

How to Manage External Access in Microsoft Teams for Secure Collaboration

By default, Microsoft Teams allows communication with all external users through calls, chats, and meetings. While this fosters seamless collaboration with external users, it also poses risks like unauthorized interactions and data breaches. Effective management of external access in Microsoft Teams is crucial to strike the right balance between collaboration and security.  In this blog, we will explore the external access settings in Microsoft Teams, discuss a recent update to external access policies, and explain how it enhances Microsoft Teams security.  ... Read More Read More

Microsoft 365
December 5, 2024
Fix Room Mailbox Calendar Showing Organizer’s Name Instead of Subject

Fix Room Mailbox Calendar Showing Organizer’s Name Instead of Subject

A room mailbox is a type of resource mailbox assigned to a physical space, such as a conference room, auditorium, or training room. These mailboxes simplify the booking process, allowing users to easily reserve rooms by adding them to their meeting invitations using the location option.  However, when tracking room mailbox usage stats, you may notice an unusual behavior: the meeting subject often gets replaced with the organizer’s name by default. While this is intentional and designed to enhance privacy,... Read More Read More

Exchange Online
November 28, 2024
Recover Mailbox Data with Delicensing Resiliency Feature in Exchange Online

Recover Mailbox Data with Delicensing Resiliency Feature in Exchange Online

Have you ever faced the panic of accidentally removing a license in Exchange Online, leading to disrupted email services and mailbox data loss? Mistakes like these are common, especially with group-based licensing, but they don’t have to lead to data loss anymore! Microsoft’s Delicensing Resiliency feature is here to give admins a much-needed safety net—an extra 30 days to fix accidental errors and avoid permanent data loss.  Let’s explore the details of this feature.   What is Exchange Online Delicensing Resiliency... Read More Read More

Exchange Online
November 21, 2024
How to Disable Users from Sharing Files in SharePoint Online

How to Disable Users from Sharing Files in SharePoint Online

 In SharePoint Online, collaboration is the key, but with that comes the challenge of controlling who can share your data. By default, users with Edit permissions can easily share content, which can be reshared by others, often leading to a chain of uncontrolled access. This endless resharing loop can quickly lead to potential data leaks reaching individuals who should not have access.  Luckily, SharePoint Online offers a robust setting to limit sharing in Microsoft 365. By configuring site sharing restrictions... Read More Read More

Microsoft 365
November 14, 2024

Exchange Online

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Fix Room Mailbox Calendar Showing Organizer’s Name Instead of Subject

Fix Room Mailbox Calendar Showing Organizer’s Name Instead of Subject

A room mailbox is a type of resource mailbox assigned to a physical space, such as a conference room, auditorium, or training room. These mailboxes simplify the booking process, allowing users to easily reserve rooms by adding them to their meeting invitations using the location option.  However, when tracking room mailbox usage stats, you may notice an unusual behavior: the meeting subject often gets replaced with the organizer’s name by default. While this is intentional and designed to enhance privacy,... Read More Read More
Recover Mailbox Data with Delicensing Resiliency Feature in Exchange Online

Recover Mailbox Data with Delicensing Resiliency Feature in Exchange Online

Have you ever faced the panic of accidentally removing a license in Exchange Online, leading to disrupted email services and mailbox data loss? Mistakes like these are common, especially with group-based licensing, but they don’t have to lead to data loss anymore! Microsoft’s Delicensing Resiliency feature is here to give admins a much-needed safety net—an extra 30 days to fix accidental errors and avoid permanent data loss.  Let’s explore the details of this feature.   What is Exchange Online Delicensing Resiliency... Read More Read More
Create Dynamic Distribution Lists Based on Email Domain

Create Dynamic Distribution Lists Based on Email Domain

Creating and managing groups can be a hassle—especially when you have multiple domains or different teams to communicate within your organization. Without proper filters or predefined rules, manually updating group memberships can become time-consuming and prone to errors. Dynamic distribution lists in Exchange Online make group management easier by automatically adding members based on predefined rules or attributes. This means you won’t need to manually update group membership whenever someone changes roles or joins the company.  In this blog, we’ll... Read More Read More

Microsoft Teams

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How to Manage External Access in Microsoft Teams for Secure Collaboration

How to Manage External Access in Microsoft Teams for Secure Collaboration

By default, Microsoft Teams allows communication with all external users through calls, chats, and meetings. While this fosters seamless collaboration with external users, it also poses risks like unauthorized interactions and data breaches. Effective management of external access in Microsoft Teams is crucial to strike the right balance between collaboration and security.  In this blog, we will explore the external access settings in Microsoft Teams, discuss a recent update to external access policies, and explain how it enhances Microsoft Teams security.  ... Read More Read More
Set Up an Out of Office Status in Microsoft Teams

Set Up an Out of Office Status in Microsoft Teams

Let’s say you’re out all day attending an important conference💻 or heading out for a vacay 🏖 or won’t be available to communicate via Teams. When people send important messages in MS Teams, you must allot a separate time to reply to them regarding your availability.  To make this easier, users can set an out of office message in new MS Teams. Let’s dive into the blog.  What is an Out of Office Message?  An out of office (OOF/OOO) message,... Read More Read More
Archive and Restore Channels in Microsoft Teams

Archive and Restore Channels in Microsoft Teams

Ever scrolled endlessly through a list of Microsoft Teams channels, desperately searching for the one you need? If so, you’re not alone. When teams collaborate and projects are finished, Teams channels can pile up, making it tough to find current information.  But fear not! Microsoft Teams’ archive feature, a previously missing feature in MS Teams, was rolled out in February 2024. Archiving channels on Teams web and Desktop app lets you keep all that valuable data – conversations, files, the whole history... Read More Read More

News

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New Outlook Links Open Alongside Emails in Microsoft Edge

New Outlook Links Open Alongside Emails in Microsoft Edge

Last year, Microsoft made Teams chat web links to open in MS Edge side-by-side view. Now this feature is getting integrated in the new Outlook for Windows as well (MC803892). In an upcoming rolling out between late July and late September 2024, Outlook web links from Azure Active Directory (AAD) accounts and Microsoft (MSA) accounts open directly in Microsoft Edge, displayed right next to your message.   Since the earlier change in MS Teams to open web links in Edge has already caused... Read More Read More
Improved Version History Controls for SharePoint and OneDrive

Improved Version History Controls for SharePoint and OneDrive

Ever felt like your SharePoint document libraries and OneDrive files were overflowing with outdated versions? Well, Microsoft heard your concerns regarding limited versioning and is introducing a much-needed upgrade to version history controls! With enhanced version history controls, admins can set smarter version deletion options and default organization limits to enhance data protection and storage management. The improved version history controls for SharePoint and OneDrive are in public preview now, followed by the general availability in late August 2024 (MC789209).  What is Version... Read More Read More
Follow a Meeting in New Outlook

Follow a Meeting in New Outlook

Have meetings in the queue📅? Can’t attend them all but still need to stay on top of things? Microsoft Teams and Outlook have a new feature to the rescue: Follow! With the Follow option, you can stay in the loop on meetings you miss. Previously, missing meetings meant missing out on crucial recaps and shared materials. But now, with this new option, you can stay updated on key decisions, access recordings, and shared materials – all without being on the... Read More Read More

Security

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Optimize Email Management Using Bulk Sender Insights in Microsoft Defender

Optimize Email Management Using Bulk Sender Insights in Microsoft Defender

As businesses rely heavily on email to connect with clients, it’s vital to manage the flow of messages to ensure smooth communication. However, handling the large volume of emails, especially from bulk senders, can be difficult and may cause disruptions or security risks. To analyze and prevent the delivery of unwanted bulk emails to users’ inboxes, Microsoft Defender provides a new feature named bulk sender insights. Bulk sender insights help M365 admins optimize email management by identifying and categorizing emails... Read More Read More
Configure Preservation Lock to Restrict Changes to Retention & Label Policies

Configure Preservation Lock to Restrict Changes to Retention & Label Policies

Every organization follows certain regulatory compliances to secure customers’ data efficiently. To meet these requirements and assist with investigations, data is often retained for a certain period. In Microsoft 365, admins can use retention policies or retention label policies to manage how long data is kept and when it should be deleted. To avoid unnecessary changes made to these retention policies, admins can configure preservation lock.   Let’s dive into what a preservation lock is and how to configure it... Read More Read More
Customize Meeting Invitations in Microsoft Teams

Customize Meeting Invitations in Microsoft Teams

As we know, Microsoft 365 company branding is an interesting feature that enables organizations to customize their login page. Apart from this, it also prevents phishing attacks as we include our organization logo, background image, username hint, text, color, and more. Since it is customized and varies for each organization, users can’t easily be exploited by intruders. Likewise, you can also customize the Teams meeting email invitations.  Admins can customize the company logo, legal disclaimer, help URLs, and invite text to users.... Read More Read More

SharePoint Online

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How to Disable Users from Sharing Files in SharePoint Online

How to Disable Users from Sharing Files in SharePoint Online

 In SharePoint Online, collaboration is the key, but with that comes the challenge of controlling who can share your data. By default, users with Edit permissions can easily share content, which can be reshared by others, often leading to a chain of uncontrolled access. This endless resharing loop can quickly lead to potential data leaks reaching individuals who should not have access.  Luckily, SharePoint Online offers a robust setting to limit sharing in Microsoft 365. By configuring site sharing restrictions... Read More Read More
Enable Microsoft 365 Public CDN

Enable Microsoft 365 Public CDN

 Are you frustrated by slow-loading SharePoint pages that impact productivity and user satisfaction? Do you want to reduce latency & speed up downloads for a smoother experience for SharePoint users?  Then, Microsoft 365 Public Content Delivery Network (CDN) can be your solution. This powerful tool can significantly improve the performance and availability of your SharePoint site by distributing content across multiple servers worldwide.  In this blog post, let’s learn how to enable and configure the Microsoft 365 CDN on your tenant,... Read More Read More
Improved Version History Controls for SharePoint and OneDrive

Improved Version History Controls for SharePoint and OneDrive

Ever felt like your SharePoint document libraries and OneDrive files were overflowing with outdated versions? Well, Microsoft heard your concerns regarding limited versioning and is introducing a much-needed upgrade to version history controls! With enhanced version history controls, admins can set smarter version deletion options and default organization limits to enhance data protection and storage management. The improved version history controls for SharePoint and OneDrive are in public preview now, followed by the general availability in late August 2024 (MC789209).  What is Version... Read More Read More

All posts

Praba
December 5, 2024
How to Manage External Access in Microsoft Teams for Secure Collaboration

How to Manage External Access in Microsoft Teams for Secure Collaboration

By default, Microsoft Teams allows communication with all external users through calls, chats, and meetings. While this fosters seamless collaboration with external users, it also poses risks like unauthorized interactions and data breaches. Effective management of external access in Microsoft Teams is crucial to strike the right balance between collaboration and security.  In this blog, we will explore the external access settings in Microsoft Teams, discuss a recent update to external access policies, and explain how it enhances Microsoft Teams security.  ... Read More Read More

Microsoft 365
Aima
November 28, 2024
Fix Room Mailbox Calendar Showing Organizer’s Name Instead of Subject

Fix Room Mailbox Calendar Showing Organizer’s Name Instead of Subject

A room mailbox is a type of resource mailbox assigned to a physical space, such as a conference room, auditorium, or training room. These mailboxes simplify the booking process, allowing users to easily reserve rooms by adding them to their meeting invitations using the location option.  However, when tracking room mailbox usage stats, you may notice an unusual behavior: the meeting subject often gets replaced with the organizer’s name by default. While this is intentional and designed to enhance privacy,... Read More Read More

Exchange Online
Aima
November 21, 2024
Recover Mailbox Data with Delicensing Resiliency Feature in Exchange Online

Recover Mailbox Data with Delicensing Resiliency Feature in Exchange Online

Have you ever faced the panic of accidentally removing a license in Exchange Online, leading to disrupted email services and mailbox data loss? Mistakes like these are common, especially with group-based licensing, but they don’t have to lead to data loss anymore! Microsoft’s Delicensing Resiliency feature is here to give admins a much-needed safety net—an extra 30 days to fix accidental errors and avoid permanent data loss.  Let’s explore the details of this feature.   What is Exchange Online Delicensing Resiliency... Read More Read More

Exchange Online
Praba
November 14, 2024
How to Disable Users from Sharing Files in SharePoint Online

How to Disable Users from Sharing Files in SharePoint Online

 In SharePoint Online, collaboration is the key, but with that comes the challenge of controlling who can share your data. By default, users with Edit permissions can easily share content, which can be reshared by others, often leading to a chain of uncontrolled access. This endless resharing loop can quickly lead to potential data leaks reaching individuals who should not have access.  Luckily, SharePoint Online offers a robust setting to limit sharing in Microsoft 365. By configuring site sharing restrictions... Read More Read More

Microsoft 365
Aima
November 7, 2024
Create Dynamic Distribution Lists Based on Email Domain

Create Dynamic Distribution Lists Based on Email Domain

Creating and managing groups can be a hassle—especially when you have multiple domains or different teams to communicate within your organization. Without proper filters or predefined rules, manually updating group memberships can become time-consuming and prone to errors. Dynamic distribution lists in Exchange Online make group management easier by automatically adding members based on predefined rules or attributes. This means you won’t need to manually update group membership whenever someone changes roles or joins the company.  In this blog, we’ll... Read More Read More

Exchange Online
Thiraviam
October 31, 2024
How to Set Up a Catch-All Mailbox in Exchange Online

How to Set Up a Catch-All Mailbox in Exchange Online

Email communication is vital for seamless connections with clients, customers, stakeholders, and others. However, with the constant flow of emails, many Microsoft 365 organizations risk missing critical messages due to typos or misdirected addresses. This is where a Catch-All email address comes in.  Let’s see in detail what a Catch-All mailbox is and how to set it up in Microsoft 365.   What is a Catch-All Email Address?  A Catch-All email address is associated with a mailbox that captures all emails... Read More Read More

Exchange Online
Thiraviam
October 24, 2024
Optimize Email Management Using Bulk Sender Insights in Microsoft Defender

Optimize Email Management Using Bulk Sender Insights in Microsoft Defender

As businesses rely heavily on email to connect with clients, it’s vital to manage the flow of messages to ensure smooth communication. However, handling the large volume of emails, especially from bulk senders, can be difficult and may cause disruptions or security risks. To analyze and prevent the delivery of unwanted bulk emails to users’ inboxes, Microsoft Defender provides a new feature named bulk sender insights. Bulk sender insights help M365 admins optimize email management by identifying and categorizing emails... Read More Read More

Exchange Online
Sruthy
October 17, 2024
Configure Preservation Lock to Restrict Changes to Retention & Label Policies

Configure Preservation Lock to Restrict Changes to Retention & Label Policies

Every organization follows certain regulatory compliances to secure customers’ data efficiently. To meet these requirements and assist with investigations, data is often retained for a certain period. In Microsoft 365, admins can use retention policies or retention label policies to manage how long data is kept and when it should be deleted. To avoid unnecessary changes made to these retention policies, admins can configure preservation lock.   Let’s dive into what a preservation lock is and how to configure it... Read More Read More

Microsoft 365
Sudha
October 10, 2024
How to Increase OneDrive Storage for Microsoft 365 User

How to Increase OneDrive Storage for Microsoft 365 User

OneDrive for Business provides personal storage for files and content within Microsoft 365. The storage capacity for each user is determined by the Microsoft 365 subscription plan. However, most plans come with a default storage limit of 1 TB per user. So, what happens when a user hits this 1 TB limit in OneDrive?  Users may encounter the OneDrive full error message:   This site has exceeded its maximum file storage limit. To free up space, delete files you don’t need... Read More Read More

Microsoft 365
Thiraviam
October 3, 2024
How To Set Recurring Automatic Replies in Outlook

How To Set Recurring Automatic Replies in Outlook

Balancing regular absences with smooth communication is essential for maintaining productivity and professionalism in the workplace. Thankfully, Outlook provides options to set up Out of Office replies and configure work hours and location, helping users collaborate efficiently. But what if you need to configure Out of Office replies for certain days every week? Unfortunately, Microsoft 365 doesn’t offer a built-in feature for recurring Out of Office replies 😔. This can lead to miscommunication if you forget to configure your replies.... Read More Read More

Exchange Online