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Archive and Deletion Policy for Exchange Online Mailboxes

Archive and Deletion Policy for Exchange Online Mailboxes

When it comes to Microsoft 365 Exchange Online administration, mailbox storage management is a major concern. Expanding the user’s mailbox storage using an advanced license or archiving & deleting emails are possible solutions here. Rather than obtaining an advanced license, many organizations opt to optimize their email storage by securely backing up numerous old emails that aren’t crucial. Now, Microsoft 365 administrators can effortlessly automate mailbox optimization by leveraging the archive and deletion policy through Messaging Records Management (MRM) retention. ... Read More Read More

Exchange Online
December 7, 2023
Allow External Users to Book Meeting Rooms in Microsoft 365

Allow External Users to Book Meeting Rooms in Microsoft 365

Engagements with external partners, clients, and vendors in any organization drive the need for efficient meeting spaces. Since these partners or clients hail from diverse organizations, booking meeting rooms might pose challenges. In such scenarios, enabling external users to book meeting rooms fosters a more inclusive and flexible collaborative environment. It facilitates seamless interactions between internal teams and external contributors to streamline partnership contributions.  Let’s explore the process of enabling external users to book meeting rooms in your Microsoft 365... Read More Read More

Exchange Online
December 1, 2023
Manage Microsoft 365 User Photos using MS Graph PowerShell

Manage Microsoft 365 User Photos using MS Graph PowerShell

In the fast-paced realm of Microsoft 365 administration, adaptability is key, particularly managing user photos using PowerShell within organizations. If you’re used to the familiar trio of “Set-UserPhoto,” “Get-UserPhoto,” and “Remove-UserPhoto” cmdlets in Exchange Online for handling bulk updates of user profile photos, be prepared for a significant shift.  Microsoft has announced the retirement of Get, Set, and Remove UserPhotos, with the initial schedule set for completion by November 30, 2023. However, a recent update indicates a new timeline, with the... Read More Read More

Microsoft 365
November 24, 2023
Automate PowerShell Script Execution with Task Scheduler

Automate PowerShell Script Execution with Task Scheduler

In a corporate environment, it’s crucial to maintain system hygiene and ensure that unnecessary files, temporary data, and logs are regularly cleaned up. In such situations, manual cleanup can be time-consuming and error-prone. To address concerns like those, admins create PowerShell scripts to automate tasks. Though the scripts reduce errors, manually executing the scripts every time is tedious and may lead to oversight. To streamline this process, you can schedule PowerShell scripts with Task Scheduler to automate executions.  Now, let’s dive... Read More Read More

Microsoft 365
November 17, 2023

Exchange Online

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Archive and Deletion Policy for Exchange Online Mailboxes

Archive and Deletion Policy for Exchange Online Mailboxes

When it comes to Microsoft 365 Exchange Online administration, mailbox storage management is a major concern. Expanding the user’s mailbox storage using an advanced license or archiving & deleting emails are possible solutions here. Rather than obtaining an advanced license, many organizations opt to optimize their email storage by securely backing up numerous old emails that aren’t crucial. Now, Microsoft 365 administrators can effortlessly automate mailbox optimization by leveraging the archive and deletion policy through Messaging Records Management (MRM) retention. ... Read More Read More
Allow External Users to Book Meeting Rooms in Microsoft 365

Allow External Users to Book Meeting Rooms in Microsoft 365

Engagements with external partners, clients, and vendors in any organization drive the need for efficient meeting spaces. Since these partners or clients hail from diverse organizations, booking meeting rooms might pose challenges. In such scenarios, enabling external users to book meeting rooms fosters a more inclusive and flexible collaborative environment. It facilitates seamless interactions between internal teams and external contributors to streamline partnership contributions.  Let’s explore the process of enabling external users to book meeting rooms in your Microsoft 365... Read More Read More
Enhance Exchange Email Monitoring Using PowerShell

Enhance Exchange Email Monitoring Using PowerShell

For all Microsoft 365 users, Outlook serves as a central hub for connectivity to the exchange of ideas, information, and more. Yet, this platform helps for bustling activity and visible interactions, there is a crucial need for Exchange email monitoring to safeguard from cyber threats. Monitoring emails through mail flow reports needs navigation to multiple admin portals like Microsoft 365 admin center, Exchange admin center, Security and Compliance center, etc. To avoid such navigations, admins can prefer using PowerShell. In addition to this, PowerShell also... Read More Read More

Microsoft Teams

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Manage Shared Channels in Microsoft Teams Using PowerShell: Effective Collaboration Strategy

Manage Shared Channels in Microsoft Teams Using PowerShell: Effective Collaboration Strategy

Microsoft developed shared channels to facilitate effective collaboration and contributions among users with a long-term vision. In order to utilize the full potential of this collaborative approach, admins must proficiently manage Microsoft Teams shared channels. The channels, which are also called Microsoft Teams Connect, facilitate collaboration between teams of different organizations, beyond boundaries. Let’s delve into the process of shared channel management using Windows PowerShell. Before we dive into the management process, it’s essential to understand shared channels, as some... Read More Read More
Microsoft Teams Private Channel Management with PowerShell

Microsoft Teams Private Channel Management with PowerShell

Microsoft Teams is a collaborative workspace widely used among Microsoft 365 users, facilitating seamless communication and teamwork. Within MS Teams, private channels offer a focused space for confidential discussions among specific Team members. Therefore, private channel management is essential to maintain security and productivity, aligning with Teams’ security best practices.  In this blog, we will delve into the significance of private channel management, explore the operations involved, and demonstrate how PowerShell can streamline the process.   Importance of Private Channel... Read More Read More
Efficiently Manage Microsoft Teams Users Using PowerShell

Efficiently Manage Microsoft Teams Users Using PowerShell

As we all know, the Microsoft Teams app is specifically designed to facilitate real-time collaboration, seamless communication, interactive virtual meetings, and efficient file sharing among users. Given these functionalities, managing Microsoft Teams becomes crucial for ensuring smooth collaboration. Apart from managing it, there is an essential need to manage Microsoft Teams users because it is primarily intended for user communication. For MS Teams membership management, admins can use both the Teams admin center and PowerShell. Although the Teams admin center... Read More Read More

News

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Find MFA Setting Status Using Authentication Methods Policy Report in MS Entra ID

Find MFA Setting Status Using Authentication Methods Policy Report in MS Entra ID

Since the user MFA registration details reports were out, it’s been a huge helpful in various ways! But, there has been a huge request on getting much closer to the MFA authentication methods. And, now this time, Microsoft not only heard but delivered – introducing the ‘Authentication methods policy report’ in Entra ID. The existing Authentication methods page helps to identify only the MFA user registration details, but this new preview feature allows admins to delve into per-user MFA settings... Read More Read More
Edge Becomes Default Browser for Opening Web Links from Microsoft Teams

Edge Becomes Default Browser for Opening Web Links from Microsoft Teams

To enhance Microsoft 365 as a unique and standardized workplace for organizations, Microsoft continually develops innovative solutions like Copilot and loop components. One such notable enhancement is the change that opens web links from Microsoft Teams chats in Edge. However, Microsoft portrays this as an enhancement, Teams users consider this as enforcement to use Edge by disrespecting their default browser settings. Microsoft’s recent update (MC669480), states that they will soon implement a change where web links in Teams will directly open in... Read More Read More
Restrict OneDrive Access by Security Groups

Restrict OneDrive Access by Security Groups

In today’s corporate landscape, OneDrive for Business stands out as a reliable choice for secure cloud storage. However, as the digital realm continues to advance, the risks associated with sensitive corporate data are also increasing!   Therefore, granting access to all users is not a prudent strategy when aiming to maintain the confidentiality of this personal storage and its associated files. Microsoft has recognized this concern and has introduced measures to restrict OneDrive access by security groups within organizations. This update,... Read More Read More

Security

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Check MFA Status for Microsoft 365 Users using PowerShell

Check MFA Status for Microsoft 365 Users using PowerShell

Configuring Multi-Factor Authentication (MFA) is pivotal in safeguarding Microsoft accounts from compromises. MFA can be configured through various methods, such as per-user MFA, security defaults, and Conditional Access policies. Admins can select the appropriate method based on their organization’s requirements and licensing constraints. Also, monitoring MFA status of all users ensures that this security control is effectively implemented and maintained across the organization.    Challenges in Retrieving MFA Status   Retrieving the MFA status of Microsoft 365 users can be a... Read More Read More
AdminDroid | Your All-in-One Microsoft 365 Administration Tool

AdminDroid | Your All-in-One Microsoft 365 Administration Tool

Managing the Microsoft 365 environment is challenging as administrators have to deal with multiple responsibilities, from license management and user activity monitoring to enhancing security, safeguarding sensitive data, detecting suspicious activities, etc. Scalability further adds to the complexity, especially when dealing with a growing user base and diverse services.   Furthermore, the native admin portals provided by Microsoft can present a steep learning curve, particularly for administrators who are new to the platform. Navigating these portals effectively requires time and effort,... Read More Read More
Restrict OneDrive Access by Security Groups

Restrict OneDrive Access by Security Groups

In today’s corporate landscape, OneDrive for Business stands out as a reliable choice for secure cloud storage. However, as the digital realm continues to advance, the risks associated with sensitive corporate data are also increasing!   Therefore, granting access to all users is not a prudent strategy when aiming to maintain the confidentiality of this personal storage and its associated files. Microsoft has recognized this concern and has introduced measures to restrict OneDrive access by security groups within organizations. This update,... Read More Read More

SharePoint Online

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SharePoint Page Sharing Feature – A Quick Guide

SharePoint Page Sharing Feature – A Quick Guide

SharePoint Online, an integral part of the Microsoft 365 suite, has long been a cornerstone in digital collaboration, streamlining document management, enhancing teamwork, and fostering seamless communication. However, despite its robust set of features, it had one notable limitation.   Imagine this scenario: You’re at the heart of a critical project and you have crafted an informative SharePoint page filled with essential data, insights, and resources. You need to share this SharePoint Online page with both your trusted colleagues and external... Read More Read More
Manage Deleted SharePoint Sites Using PowerShell

Manage Deleted SharePoint Sites Using PowerShell

In the current era of rapid digital advancements, Microsoft 365 organizations constantly create, modify, and delete SharePoint sites as part of their information management and collaboration processes. However, the task of managing deleted sites may be a little bit tough, if you don’t know the right way to manage deleted SharePoint sites. This is also challenging, particularly when dealing with a large number of sites. Though the SharePoint admin center provides a user-friendly interface for managing SharePoint, it may not always... Read More Read More
A Guide to Manage SharePoint Online Users and Groups with PowerShell

A Guide to Manage SharePoint Online Users and Groups with PowerShell

SharePoint Online is a popular collaboration platform used by organizations to store, manage and share files, folders, and other resources. Although SharePoint has various built-in functions to manage users and groups, these settings may not be sufficient for all needs. Fortunately, PowerShell provides a powerful and flexible way to SharePoint Online reporting. To manage SharePoint Online users and groups with PowerShell, admins must first install and connect to SharePoint Online PowerShell module using either the global administrator or SharePoint administrator account.... Read More Read More

All posts

Thiraviam
December 7, 2023
Archive and Deletion Policy for Exchange Online Mailboxes

Archive and Deletion Policy for Exchange Online Mailboxes

When it comes to Microsoft 365 Exchange Online administration, mailbox storage management is a major concern. Expanding the user’s mailbox storage using an advanced license or archiving & deleting emails are possible solutions here. Rather than obtaining an advanced license, many organizations opt to optimize their email storage by securely backing up numerous old emails that aren’t crucial. Now, Microsoft 365 administrators can effortlessly automate mailbox optimization by leveraging the archive and deletion policy through Messaging Records Management (MRM) retention. ... Read More Read More

Exchange Online
Thiraviam
December 1, 2023
Allow External Users to Book Meeting Rooms in Microsoft 365

Allow External Users to Book Meeting Rooms in Microsoft 365

Engagements with external partners, clients, and vendors in any organization drive the need for efficient meeting spaces. Since these partners or clients hail from diverse organizations, booking meeting rooms might pose challenges. In such scenarios, enabling external users to book meeting rooms fosters a more inclusive and flexible collaborative environment. It facilitates seamless interactions between internal teams and external contributors to streamline partnership contributions.  Let’s explore the process of enabling external users to book meeting rooms in your Microsoft 365... Read More Read More

Exchange Online
Shan
November 24, 2023
Manage Microsoft 365 User Photos using MS Graph PowerShell

Manage Microsoft 365 User Photos using MS Graph PowerShell

In the fast-paced realm of Microsoft 365 administration, adaptability is key, particularly managing user photos using PowerShell within organizations. If you’re used to the familiar trio of “Set-UserPhoto,” “Get-UserPhoto,” and “Remove-UserPhoto” cmdlets in Exchange Online for handling bulk updates of user profile photos, be prepared for a significant shift.  Microsoft has announced the retirement of Get, Set, and Remove UserPhotos, with the initial schedule set for completion by November 30, 2023. However, a recent update indicates a new timeline, with the... Read More Read More

Microsoft 365
Thiraviam
November 17, 2023
Automate PowerShell Script Execution with Task Scheduler

Automate PowerShell Script Execution with Task Scheduler

In a corporate environment, it’s crucial to maintain system hygiene and ensure that unnecessary files, temporary data, and logs are regularly cleaned up. In such situations, manual cleanup can be time-consuming and error-prone. To address concerns like those, admins create PowerShell scripts to automate tasks. Though the scripts reduce errors, manually executing the scripts every time is tedious and may lead to oversight. To streamline this process, you can schedule PowerShell scripts with Task Scheduler to automate executions.  Now, let’s dive... Read More Read More

Microsoft 365
Thiraviam
November 10, 2023
Find MFA Setting Status Using Authentication Methods Policy Report in MS Entra ID

Find MFA Setting Status Using Authentication Methods Policy Report in MS Entra ID

Since the user MFA registration details reports were out, it’s been a huge helpful in various ways! But, there has been a huge request on getting much closer to the MFA authentication methods. And, now this time, Microsoft not only heard but delivered – introducing the ‘Authentication methods policy report’ in Entra ID. The existing Authentication methods page helps to identify only the MFA user registration details, but this new preview feature allows admins to delve into per-user MFA settings... Read More Read More

Microsoft 365
Thiraviam
November 1, 2023
Manage Groups in Microsoft 365 with Microsoft Graph PowerShell Cmdlets

Manage Groups in Microsoft 365 with Microsoft Graph PowerShell Cmdlets

Microsoft 365 is a powerful suite of productivity tools used by organizations worldwide. Within this ecosystem, groups are a fundamental feature that enables efficient collaboration and access control. Managing these groups is essential for ensuring security and productivity. While the Exchange and Entra admin center provides a graphical way to manage groups in Microsoft 365, PowerShell offers an advanced and scriptable approach for bulk management.  We prefer the Graph PowerShell SDK because it’s a wise choice due to Microsoft’s deprecation of... Read More Read More

Microsoft 365
Kavya
October 24, 2023
Check MFA Status for Microsoft 365 Users using PowerShell

Check MFA Status for Microsoft 365 Users using PowerShell

Configuring Multi-Factor Authentication (MFA) is pivotal in safeguarding Microsoft accounts from compromises. MFA can be configured through various methods, such as per-user MFA, security defaults, and Conditional Access policies. Admins can select the appropriate method based on their organization’s requirements and licensing constraints. Also, monitoring MFA status of all users ensures that this security control is effectively implemented and maintained across the organization.    Challenges in Retrieving MFA Status   Retrieving the MFA status of Microsoft 365 users can be a... Read More Read More

Microsoft 365
Thiraviam
October 18, 2023
Microsoft Graph PowerShell: Effortless User Management in Microsoft 365

Microsoft Graph PowerShell: Effortless User Management in Microsoft 365

As the user base in a Microsoft 365 tenant continues to grow, the need for streamlined management processes becomes increasingly vital. To tackle this challenge, Microsoft 365 admins employ a combination of tools, including the Microsoft 365 admin center, Azure AD PowerShell, Graph PowerShell, and more. While the admin centers provide fundamental operations to manage Microsoft 365 users, PowerShell empowers M365 admins to execute bulk operations with minimal time investment.  In this informative blog, we will delve into the management... Read More Read More

Microsoft 365
Thiraviam
October 11, 2023
How to Set Up Microsoft 365 Group Expiration Policy

How to Set Up Microsoft 365 Group Expiration Policy

The need for the creation of Microsoft 365 groups increases day by day concerning newer projects and collaborations. But are we removing these groups when they’ve served their purpose? The answer often remains uncertain 🙃. Fortunately, the Microsoft 365 Group Expiration Policy steps in as the solution, allowing administrators to set predefined active days for automatic group deletion.  The group expiration policy reduces clutter and enhances visibility, especially when managing groups efficiently. It also helps to avoid security risks through unauthorized access to... Read More Read More

Microsoft 365
Thiraviam
October 7, 2023
Edge Becomes Default Browser for Opening Web Links from Microsoft Teams

Edge Becomes Default Browser for Opening Web Links from Microsoft Teams

To enhance Microsoft 365 as a unique and standardized workplace for organizations, Microsoft continually develops innovative solutions like Copilot and loop components. One such notable enhancement is the change that opens web links from Microsoft Teams chats in Edge. However, Microsoft portrays this as an enhancement, Teams users consider this as enforcement to use Edge by disrespecting their default browser settings. Microsoft’s recent update (MC669480), states that they will soon implement a change where web links in Teams will directly open in... Read More Read More

Microsoft 365