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Manage User Role Assignment Policies in Exchange Online

Manage User Role Assignment Policies in Exchange Online

  In Exchange Online, role assignment policies let admins control what actions users can perform within their own mailboxes and the distribution groups they own. These policies act as predefined permission sets that enable or restrict mailbox features without granting higher privileges.  For organizations with diverse mailbox management needs, role assignment policies simplifies control over access permissions like distribution group membership, delegation, and more. Assignment policies help keep settings consistent, improve security, and give users the right level of access. In... Read More Read More

Exchange Online
July 10, 2025
Find All Site Collection Administrators Across OneDrive for Business Sites

Find All Site Collection Administrators Across OneDrive for Business Sites

Ever wondered who has full control over your users’ OneDrive accounts? As an admin, it’s important to keep track of who holds site collection administrator rights in OneDrive. These users have elevated access, which means they can view, manage, and even delete content in the OneDrive site they’ve been granted access to. Knowing who they are is not just good practice but is also crucial for security and compliance.  You may need this information during audits or access reviews to... Read More Read More

Microsoft 365
July 3, 2025
Detect Sensitive Content During Screen Sharing in Microsoft Teams Meetings

Detect Sensitive Content During Screen Sharing in Microsoft Teams Meetings

Microsoft Teams Meetings make it easy to collaborate with internal and external users for exchanging financial data, project updates, and more. This convenience also introduces serious risks, such as accidental exposure of sensitive content during screen sharing! ⚠️   As part of enhancing Microsoft Teams security, a new Teams Premium feature has been introduced to detect sensitive content during screen sharing. 🔍   This blog explains how admins can set up sensitive content detection in Teams meetings to protect sensitive... Read More Read More

Microsoft 365
June 26, 2025
Filter Spam Using Mail Flow Rules in Exchange Online

Filter Spam Using Mail Flow Rules in Exchange Online

Spam emails are one of the most common tactics used by cybercriminals to steal sensitive information, distribute malware, or compromise Microsoft 365 email accounts. These messages often look like real emails but may contain fake links, harmful attachments, or misleading information. If users aren’t careful, clicking on them can lead to data loss, malware infections, or even security breaches.  While built-in anti-spam policy provides a solid first layer of defense, organizations can enhance spam filtering by using mail flow rules... Read More Read More

Exchange Online
June 19, 2025

Exchange Online

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Manage User Role Assignment Policies in Exchange Online

Manage User Role Assignment Policies in Exchange Online

  In Exchange Online, role assignment policies let admins control what actions users can perform within their own mailboxes and the distribution groups they own. These policies act as predefined permission sets that enable or restrict mailbox features without granting higher privileges.  For organizations with diverse mailbox management needs, role assignment policies simplifies control over access permissions like distribution group membership, delegation, and more. Assignment policies help keep settings consistent, improve security, and give users the right level of access. In... Read More Read More
Filter Spam Using Mail Flow Rules in Exchange Online

Filter Spam Using Mail Flow Rules in Exchange Online

Spam emails are one of the most common tactics used by cybercriminals to steal sensitive information, distribute malware, or compromise Microsoft 365 email accounts. These messages often look like real emails but may contain fake links, harmful attachments, or misleading information. If users aren’t careful, clicking on them can lead to data loss, malware infections, or even security breaches.  While built-in anti-spam policy provides a solid first layer of defense, organizations can enhance spam filtering by using mail flow rules... Read More Read More
How to Fix the “Room Finder in Outlook Doesn’t Display Any Rooms” Issue

How to Fix the “Room Finder in Outlook Doesn’t Display Any Rooms” Issue

Scheduling a meeting in many organizations is rarely quick—it often involves major steps like checking meeting room availability in Outlook and coordinating across teams. Finding and booking the right meeting room often feels like solving a puzzle, frustrating users unnecessarily. To address this, Microsoft introduced Room Finder in Outlook, a feature designed to make scheduling meetings as easy as picking a time slot. With just a few clicks, users can view available rooms, check capacities, and book the space that... Read More Read More

Microsoft Teams

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Detect Sensitive Content During Screen Sharing in Microsoft Teams Meetings

Detect Sensitive Content During Screen Sharing in Microsoft Teams Meetings

Microsoft Teams Meetings make it easy to collaborate with internal and external users for exchanging financial data, project updates, and more. This convenience also introduces serious risks, such as accidental exposure of sensitive content during screen sharing! ⚠️   As part of enhancing Microsoft Teams security, a new Teams Premium feature has been introduced to detect sensitive content during screen sharing. 🔍   This blog explains how admins can set up sensitive content detection in Teams meetings to protect sensitive... Read More Read More
Set Up Verification Checks in Microsoft Teams Meetings

Set Up Verification Checks in Microsoft Teams Meetings

With hybrid work on the rise, virtual team meetings are everywhere, connecting people worldwide. But this convenience comes with a downside: anonymous bots sneaking into Microsoft Teams meetings and webinars. These digital intruders are often the result of allowing anonymous users to join Teams meetings. Once inside, they can capture conversations secretly, flood the chat with spam, or throw the whole meeting off track. While traditional meeting policies, such as blocking anonymous users, can reduce the risk of bot access,... Read More Read More
How to Allow Users to Record and Display Name Pronunciation in Microsoft 365

How to Allow Users to Record and Display Name Pronunciation in Microsoft 365

As a Microsoft 365 admin, you’ve probably mastered optimizing M365 licensing costs and maybe even PowerShell to manage users. But helping users pronounce their co-workers’ names correctly? That’s a challenge of an entirely different flavor. Getting names right at work is not just about avoiding awkward moments; it’s also about fostering a culture where everyone feels genuinely connected and respected. When users hear their names pronounced correctly during meetings or discussions, it shows that the organization truly values who they... Read More Read More

News

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Brand Impersonation Protection for Teams Chat

Brand Impersonation Protection for Teams Chat

Scammers are getting smarter, impersonating trusted brands to steal sensitive information. One wrong click could put your organization at risk! But don’t worry—Microsoft Teams is stepping up with brand impersonation protection for chats to keep you safe. This new feature is designed to prevent spam or phishing attempts from external chats in Microsoft Teams. The rollout of this feature began in mid-November 2024 and is expected to be completed by mid-February 2025 (MC910976). Let’s take a deep dive into the feature! What is Brand... Read More Read More
New Outlook Links Open Alongside Emails in Microsoft Edge

New Outlook Links Open Alongside Emails in Microsoft Edge

Last year, Microsoft made Teams chat web links to open in MS Edge side-by-side view. Now this feature is getting integrated in the new Outlook for Windows as well (MC803892). In an upcoming rolling out between late July and late September 2024, Outlook web links from Azure Active Directory (AAD) accounts and Microsoft (MSA) accounts open directly in Microsoft Edge, displayed right next to your message.   Since the earlier change in MS Teams to open web links in Edge has already caused... Read More Read More
Intelligent Version History Controls for SharePoint and OneDrive

Intelligent Version History Controls for SharePoint and OneDrive

Ever felt like your SharePoint document libraries and OneDrive files were overflowing with outdated versions? Well, Microsoft heard your concerns regarding limited versioning and is introducing a much-needed upgrade to version history controls! With intelligent versioning controls in SharePoint Online, admins can set smarter version deletion options and default organization limits to enhance data protection and storage management. The improved version history controls for SharePoint and OneDrive are in general availability.   What is Version History Controls in SharePoint Online?  Version history... Read More Read More

Security

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Find All Site Collection Administrators Across OneDrive for Business Sites

Find All Site Collection Administrators Across OneDrive for Business Sites

Ever wondered who has full control over your users’ OneDrive accounts? As an admin, it’s important to keep track of who holds site collection administrator rights in OneDrive. These users have elevated access, which means they can view, manage, and even delete content in the OneDrive site they’ve been granted access to. Knowing who they are is not just good practice but is also crucial for security and compliance.  You may need this information during audits or access reviews to... Read More Read More
Detect Sensitive Content During Screen Sharing in Microsoft Teams Meetings

Detect Sensitive Content During Screen Sharing in Microsoft Teams Meetings

Microsoft Teams Meetings make it easy to collaborate with internal and external users for exchanging financial data, project updates, and more. This convenience also introduces serious risks, such as accidental exposure of sensitive content during screen sharing! ⚠️   As part of enhancing Microsoft Teams security, a new Teams Premium feature has been introduced to detect sensitive content during screen sharing. 🔍   This blog explains how admins can set up sensitive content detection in Teams meetings to protect sensitive... Read More Read More
Filter Spam Using Mail Flow Rules in Exchange Online

Filter Spam Using Mail Flow Rules in Exchange Online

Spam emails are one of the most common tactics used by cybercriminals to steal sensitive information, distribute malware, or compromise Microsoft 365 email accounts. These messages often look like real emails but may contain fake links, harmful attachments, or misleading information. If users aren’t careful, clicking on them can lead to data loss, malware infections, or even security breaches.  While built-in anti-spam policy provides a solid first layer of defense, organizations can enhance spam filtering by using mail flow rules... Read More Read More

SharePoint Online

View all->
Find All Site Collection Administrators Across OneDrive for Business Sites

Find All Site Collection Administrators Across OneDrive for Business Sites

Ever wondered who has full control over your users’ OneDrive accounts? As an admin, it’s important to keep track of who holds site collection administrator rights in OneDrive. These users have elevated access, which means they can view, manage, and even delete content in the OneDrive site they’ve been granted access to. Knowing who they are is not just good practice but is also crucial for security and compliance.  You may need this information during audits or access reviews to... Read More Read More
Manage SharePoint Online Subsites in Microsoft 365 Using PowerShell

Manage SharePoint Online Subsites in Microsoft 365 Using PowerShell

There has long been debate about whether to create and manage SharePoint Online hub sites or subsites to organize related sites. While both approaches help structure your environment, Microsoft recommends using hub sites for their flexibility and flat site structure. Despite this, many organizations still use subsites—especially when there’s a need to quickly create a related site under a site collection. There are practical scenarios where subsites make sense. For example, imagine you’ve already created an IT site for your... Read More Read More
How to Manage SharePoint Document Library in Microsoft 365

How to Manage SharePoint Document Library in Microsoft 365

As your organization grows, so does the volume of files, documents, and data you need to manage in SharePoint. Without a structured system, information becomes scattered, making it difficult to locate important files when needed. That’s why you need to create SharePoint Document Libraries—a solution for storing and organizing documents in SharePoint Online within your organization. But is that enough? Absolutely not! Equal importance must be given to managing these libraries effectively after they are created. Without proper management, challenges... Read More Read More

All posts

Kanaga
July 10, 2025
Manage User Role Assignment Policies in Exchange Online

Manage User Role Assignment Policies in Exchange Online

  In Exchange Online, role assignment policies let admins control what actions users can perform within their own mailboxes and the distribution groups they own. These policies act as predefined permission sets that enable or restrict mailbox features without granting higher privileges.  For organizations with diverse mailbox management needs, role assignment policies simplifies control over access permissions like distribution group membership, delegation, and more. Assignment policies help keep settings consistent, improve security, and give users the right level of access. In... Read More Read More

Exchange Online
Ramya
July 3, 2025
Find All Site Collection Administrators Across OneDrive for Business Sites

Find All Site Collection Administrators Across OneDrive for Business Sites

Ever wondered who has full control over your users’ OneDrive accounts? As an admin, it’s important to keep track of who holds site collection administrator rights in OneDrive. These users have elevated access, which means they can view, manage, and even delete content in the OneDrive site they’ve been granted access to. Knowing who they are is not just good practice but is also crucial for security and compliance.  You may need this information during audits or access reviews to... Read More Read More

Microsoft 365
Blesslin Rinu
June 26, 2025
Detect Sensitive Content During Screen Sharing in Microsoft Teams Meetings

Detect Sensitive Content During Screen Sharing in Microsoft Teams Meetings

Microsoft Teams Meetings make it easy to collaborate with internal and external users for exchanging financial data, project updates, and more. This convenience also introduces serious risks, such as accidental exposure of sensitive content during screen sharing! ⚠️   As part of enhancing Microsoft Teams security, a new Teams Premium feature has been introduced to detect sensitive content during screen sharing. 🔍   This blog explains how admins can set up sensitive content detection in Teams meetings to protect sensitive... Read More Read More

Microsoft 365
Kanaga
June 19, 2025
Filter Spam Using Mail Flow Rules in Exchange Online

Filter Spam Using Mail Flow Rules in Exchange Online

Spam emails are one of the most common tactics used by cybercriminals to steal sensitive information, distribute malware, or compromise Microsoft 365 email accounts. These messages often look like real emails but may contain fake links, harmful attachments, or misleading information. If users aren’t careful, clicking on them can lead to data loss, malware infections, or even security breaches.  While built-in anti-spam policy provides a solid first layer of defense, organizations can enhance spam filtering by using mail flow rules... Read More Read More

Exchange Online
Karthika
June 12, 2025
Set Up Verification Checks in Microsoft Teams Meetings

Set Up Verification Checks in Microsoft Teams Meetings

With hybrid work on the rise, virtual team meetings are everywhere, connecting people worldwide. But this convenience comes with a downside: anonymous bots sneaking into Microsoft Teams meetings and webinars. These digital intruders are often the result of allowing anonymous users to join Teams meetings. Once inside, they can capture conversations secretly, flood the chat with spam, or throw the whole meeting off track. While traditional meeting policies, such as blocking anonymous users, can reduce the risk of bot access,... Read More Read More

Microsoft 365
Lokesh
June 5, 2025
How to Allow Users to Record and Display Name Pronunciation in Microsoft 365

How to Allow Users to Record and Display Name Pronunciation in Microsoft 365

As a Microsoft 365 admin, you’ve probably mastered optimizing M365 licensing costs and maybe even PowerShell to manage users. But helping users pronounce their co-workers’ names correctly? That’s a challenge of an entirely different flavor. Getting names right at work is not just about avoiding awkward moments; it’s also about fostering a culture where everyone feels genuinely connected and respected. When users hear their names pronounced correctly during meetings or discussions, it shows that the organization truly values who they... Read More Read More

Microsoft 365
Shan
May 29, 2025
How to Use Approvals App in Microsoft Teams

How to Use Approvals App in Microsoft Teams

With work moving so quickly, approval decisions often get stuck in Microsoft 365 organizations. Have you ever felt that workflow approvals disappear into crowded inboxes, get lost in chats, or simply be forgotten in other systems? This chaos causes delays and leads to missed opportunities. That’s where the Approvals app in Microsoft Teams comes in!  A space where you can create, manage, and respond to all your approvals with a few clicks, eliminating the need to jump between applications. By... Read More Read More

Microsoft Teams
Lokesh
May 22, 2025
How to Manage Apps and Service Principal Objects Using Microsoft Entra PowerShell

How to Manage Apps and Service Principal Objects Using Microsoft Entra PowerShell

If you’re managing apps and service principals in Microsoft 365, there’s one change you can’t afford to overlook: the deprecation of the Azure AD module. Which means the Azure AD cmdlets you previously relied on to register apps, configure permissions, or manage service principals are becoming obsolete. Microsoft Graph PowerShell is now the official replacement, but its different structure makes both daily management tasks and the migration of Azure AD scripts more time-consuming. To ease this transition, Microsoft now allows... Read More Read More

Microsoft 365
Karthika
May 15, 2025
Manage SharePoint Online Subsites in Microsoft 365 Using PowerShell

Manage SharePoint Online Subsites in Microsoft 365 Using PowerShell

There has long been debate about whether to create and manage SharePoint Online hub sites or subsites to organize related sites. While both approaches help structure your environment, Microsoft recommends using hub sites for their flexibility and flat site structure. Despite this, many organizations still use subsites—especially when there’s a need to quickly create a related site under a site collection. There are practical scenarios where subsites make sense. For example, imagine you’ve already created an IT site for your... Read More Read More

SharePoint Online
Karthika
May 8, 2025
How to Fix the “Room Finder in Outlook Doesn’t Display Any Rooms” Issue

How to Fix the “Room Finder in Outlook Doesn’t Display Any Rooms” Issue

Scheduling a meeting in many organizations is rarely quick—it often involves major steps like checking meeting room availability in Outlook and coordinating across teams. Finding and booking the right meeting room often feels like solving a puzzle, frustrating users unnecessarily. To address this, Microsoft introduced Room Finder in Outlook, a feature designed to make scheduling meetings as easy as picking a time slot. With just a few clicks, users can view available rooms, check capacities, and book the space that... Read More Read More

Exchange Online