How to Encrypt Email Messages with Mail Flow Rules in Exchange Online

When employees send sensitive data like financial reports or customer records to partners through email, encryption is key to protecting the confidentiality and integrity of data. However, relying on users to manually apply encryption is unreliable and leaves too much room for mistakes. That’s why every organization needs a consistent, automated way to safeguard email communication. One of the most effective ways to achieve this is to encrypt emails with transport rule in Exchange Online. This approach lets you apply... Read More Read More

Restrict Attachment Downloads in OWA Using CA Policy

For IT administrators, securing email communication in the modern workplace extends beyond just inbox monitoring. With the growing adoption of BYOD (Bring Your Own Device) policies, it becomes crucial to control how employees access emails and attachments, particularly when using their personal devices. The risk of data exposure increases significantly when these attachments are accessed via OWA on unmanaged devices.  Unrestricted access to attachments in such scenarios opens vulnerabilities, allowing sensitive documents to be downloaded and shared without authorization, leading... Read More Read More

How to Schedule a Meeting with Scheduling Poll in Outlook

When you are part of a large team, finding a time when everyone is available for a meeting can be surprisingly difficult. Tracking each person’s availability, checking room mailbox calendars, booking a meeting room… all while juggling emails that say things like: “Sorry, can we reschedule? I’ve got something urgent.” “Declined — not available at that time.” We’ve all been there🤯. Wouldn’t it be easier if you could just schedule a meeting based on attendees’ preferences? That’s exactly what the... Read More Read More

How to Create Mobile Device Mailbox Policy in Microsoft 365

Have you ever considered the risks when an employee uses a non-compliant mobile device to access organization emails? Without proper security measures, these mobile devices become gateways for malicious actors to steal sensitive data or delete emails, jeopardizing your Microsoft 365 security. To avoid these circumstances Exchange Online mobile device mailbox policies step in as a vital defense. These policies restrict non-compliant devices from accessing emails and allow you to remotely wipe email data from lost, stolen or non-compliant mobile... Read More Read More

How to Manage SharePoint Document Library in Microsoft 365

As your organization grows, so does the volume of files, documents, and data you need to manage in SharePoint. Without a structured system, information becomes scattered, making it difficult to locate important files when needed. That’s why you need to create SharePoint Document Libraries—a solution for storing and organizing documents in SharePoint Online within your organization. But is that enough? Absolutely not! Equal importance must be given to managing these libraries effectively after they are created. Without proper management, challenges... Read More Read More

How to Recover Deleted Emails from Microsoft 365 Mailbox

Users delete the emails either by accident or on purpose. When crucial business or personal information is lost as a result, it can lead to concern if the deletion was unintentional. Fortunately, in Exchange Online, administrators have the ability to audit email deletions and recover permanently deleted emails from a user’s mailbox. This includes emails that have been permanently deleted (purged) by a user or removed by an automated retention policy. However, these messages can only be retrieved if the deleted item... Read More Read More

How to Prevent Users from Adding OneDrive into ChatGPT

Nowadays, AI tools play a major role in optimizing work and saving time in professional lives. Many organizations encourage the use of AI tools; however, some are concerned about data security. Microsoft being partnered with ChatGPT increases its usage among Microsoft 365 users. Consequently, Microsoft OneDrive accounts, both personal and work, can be connected to ChatGPT for seamless integration and access to files. While this feature may enhance the creative work experience, admins should consider the potential risks of data... Read More Read More

New Limit for Dynamic Distribution Groups in Exchange Online

Dynamic Distribution Groups (DDGs) are mail-enabled groups used to send massive emails like announcements, and other information within a Microsoft 365 environment. It has dynamic membership capability where members have been changing automatically based on the configured conditions in the group. However, not all DDGs are used frequently in the organization and are left unused for a longer period. For efficient usage of DDGs, Microsoft has come up with a new limit for DDGs creation in a tenant. Starting April 2025,... Read More Read More

How to Manage Unique Permissions in SharePoint Online

Managing permissions in SharePoint Online is crucial for securing files, folders, and Document Sets from unauthorized access. By default, SharePoint Online follows a structured access model through permission inheritance. However, unique permissions in SharePoint Online offer the flexibility to break this inheritance, granting or restricting access at a granular level. Whether you need to secure sensitive files or create project-specific access rules, understanding how to manage unique permissions in SharePoint Online is essential. In this blog, we’ll help you understand... Read More Read More

How to Delete Recurring Meetings Scheduled by Former Employees in Microsoft 365

Recurring meetings are scheduled events in Microsoft 365 that repeat at regular intervals, such as daily discussions, weekly project updates, or monthly reviews. These meetings help teams stay organized, ensure consistent communication, and maintain progress on ongoing tasks. But what happens when the person who set up a recurring meeting leaves the company? It can quickly turn into an unnecessary mess, especially if those meetings are no longer needed. In this blog, we’ll walk you through the process to remove... Read More Read More