Karthika

Manage SharePoint Online Subsites in Microsoft 365 Using PowerShell

There has long been debate about whether to create and manage SharePoint Online hub sites or subsites to organize related sites. While both approaches help structure your environment, Microsoft recommends using hub sites for their flexibility and flat site structure. Despite this, many organizations still use subsites—especially when there’s a need to quickly create a related site under a site collection. There are practical scenarios where subsites make sense. For example, imagine you’ve already created an IT site for your... Read More Read More

How to Fix the “Room Finder in Outlook Doesn’t Display Any Rooms” Issue

Scheduling a meeting in many organizations is rarely quick—it often involves major steps like checking meeting room availability in Outlook and coordinating across teams. Finding and booking the right meeting room often feels like solving a puzzle, frustrating users unnecessarily. To address this, Microsoft introduced Room Finder in Outlook, a feature designed to make scheduling meetings as easy as picking a time slot. With just a few clicks, users can view available rooms, check capacities, and book the space that... Read More Read More

How to Schedule a Meeting with Scheduling Poll in Outlook

When you are part of a large team, finding a time when everyone is available for a meeting can be surprisingly difficult. Tracking each person’s availability, checking room mailbox calendars, booking a meeting room… all while juggling emails that say things like: “Sorry, can we reschedule? I’ve got something urgent.” “Declined — not available at that time.” We’ve all been there🤯. Wouldn’t it be easier if you could just schedule a meeting based on attendees’ preferences? That’s exactly what the... Read More Read More

How to Set Up Room Finder in Outlook

If you’ve ever scheduled a meeting in your organization, you’ve likely come across room mailboxes. These resource mailboxes represent physical meeting spaces and allow you to book rooms from anywhere at any time. While they help with the booking process, finding an available room that meets your specific needs can still be challenging. Imagine this: A small team of five reserves a conference room for 50, leaving a larger team scrambling for space. This misallocation leads to underutilized resources, delayed... Read More Read More

How to Manage SharePoint Document Library in Microsoft 365

As your organization grows, so does the volume of files, documents, and data you need to manage in SharePoint. Without a structured system, information becomes scattered, making it difficult to locate important files when needed. That’s why you need to create SharePoint Document Libraries—a solution for storing and organizing documents in SharePoint Online within your organization. But is that enough? Absolutely not! Equal importance must be given to managing these libraries effectively after they are created. Without proper management, challenges... Read More Read More

How to Create SharePoint List Using PowerShell

SharePoint Online lists are powerful ways to store, organize, and manage data within a Microsoft 365 organization. Whether to track the progress of any issues, monitor the status of project tasks, maintain customer records, or manage asset inventories, we usually create a SharePoint list. These lists in SharePoint Online provide a flexible and efficient solution for collaboration, where team members can seamlessly work together and organize data effectively. However, in a large organization, manually creating lists across multiple SharePoint sites... Read More Read More

How to Manage Recipient Limits for Exchange Online Mailboxes

Recipient limits of Exchange Online mailbox define the maximum number of recipients (To, CC, and BCC) a user can include in a single email. These limits are in place to maintain service reliability and enhance security. However, some admins may need to set custom recipient limits for Exchange Online mailboxes to meet specific organizational needs. For instance, increasing the limit might be necessary for mailboxes that frequently send emails to large distribution lists. Conversely, reducing the limit for a mailbox... Read More Read More

How to Find the Sign-In Status of a User in Microsoft 365

Imagine a team leader getting locked out of their Microsoft 365 account during a critical project. This would disrupt their access to essential services, halt their work, risk deadlines, and affect the entire team’s workflow. Situations like this highlight the importance of proactively monitoring user account statuses to prevent unnecessary delays and frustration. By monitoring the user sign-in status in Microsoft 365, you can quickly identify and resolve account lockouts efficiently, keeping your operations running smoothly. In this blog, let’s... Read More Read More

How to Allow Only Specific Users to Book Meeting Rooms in Microsoft 365

Meeting rooms in Microsoft 365 are virtually managed using room mailboxes, which streamline and control access to calendar meeting facilities. By default, all users can book room mailboxes in the organization. While this is convenient, it can lead to scheduling conflicts, unauthorized reservations, and other issues. Therefore, managing room mailbox scheduling permissions is essential to allow only specific users to book meeting rooms. Let’s explore the possible configurations to ensure that only specific users can book designated conference rooms in... Read More Read More