How to Manage Channel Policies in Microsoft Teams

Microsoft Teams gives users and owners a lot of freedom to create channels. That’s great for collaboration, but without limits, this can become a security risk. Imagine a user creates a private channel and shares sensitive information without any admin oversight. Since private channels are hidden from the rest of the team, this lack of visibility can lead to data leaks, policy violations, or unintentional shadow IT. Without proper controls, these channels can turn into blind spots for IT admins. ... Read More Read More

Manage User Role Assignment Policies in Exchange Online

In Exchange Online, role assignment policies let admins control what actions users can perform within their own mailboxes and the distribution groups they own. These policies act as predefined permission sets that enable or restrict mailbox features without granting higher privileges.  For organizations with diverse mailbox management needs, role assignment policies simplifies control over access permissions like distribution group membership, delegation, and more. Assignment policies help keep settings consistent, improve security, and give users the right level of access. In this... Read More Read More

Find All Site Collection Administrators Across OneDrive for Business Sites

Ever wondered who has full control over your users’ OneDrive accounts? As an admin, it’s important to keep track of who holds site collection administrator rights in OneDrive. These users have elevated access, which means they can view, manage, and even delete content in the OneDrive site they’ve been granted access to. Knowing who they are is not just good practice but is also crucial for security and compliance.  You may need this information during audits or access reviews to... Read More Read More

Detect Sensitive Content During Screen Sharing in Microsoft Teams Meetings

Microsoft Teams Meetings make it easy to collaborate with internal and external users for exchanging financial data, project updates, and more. This convenience also introduces serious risks, such as accidental exposure of sensitive content during screen sharing! ⚠️   As part of enhancing Microsoft Teams security, a new Teams Premium feature has been introduced to detect sensitive content during screen sharing. 🔍   This blog explains how admins can set up sensitive content detection in Teams meetings to protect sensitive... Read More Read More

Filter Spam Using Mail Flow Rules in Exchange Online

Spam emails are one of the most common tactics used by cybercriminals to steal sensitive information, distribute malware, or compromise Microsoft 365 email accounts. These messages often look like real emails but may contain fake links, harmful attachments, or misleading information. If users aren’t careful, clicking on them can lead to data loss, malware infections, or even security breaches.  While built-in anti-spam policy provides a solid first layer of defense, organizations can enhance spam filtering by using mail flow rules... Read More Read More

Set Up Verification Checks in Microsoft Teams Meetings

With hybrid work on the rise, virtual team meetings are everywhere, connecting people worldwide. But this convenience comes with a downside: anonymous bots sneaking into Microsoft Teams meetings and webinars. These digital intruders are often the result of allowing anonymous users to join Teams meetings. Once inside, they can capture conversations secretly, flood the chat with spam, or throw the whole meeting off track. While traditional meeting policies, such as blocking anonymous users, can reduce the risk of bot access,... Read More Read More

How to Allow Users to Record and Display Name Pronunciation in Microsoft 365

As a Microsoft 365 admin, you’ve probably mastered optimizing M365 licensing costs and maybe even PowerShell to manage users. But helping users pronounce their co-workers’ names correctly? That’s a challenge of an entirely different flavor. Getting names right at work is not just about avoiding awkward moments; it’s also about fostering a culture where everyone feels genuinely connected and respected. When users hear their names pronounced correctly during meetings or discussions, it shows that the organization truly values who they... Read More Read More

How to Manage Apps and Service Principal Objects Using Microsoft Entra PowerShell

If you’re managing apps and service principals in Microsoft 365, there’s one change you can’t afford to overlook: the deprecation of the Azure AD module. Which means the Azure AD cmdlets you previously relied on to register apps, configure permissions, or manage service principals are becoming obsolete. Microsoft Graph PowerShell is now the official replacement, but its different structure makes both daily management tasks and the migration of Azure AD scripts more time-consuming. To ease this transition, Microsoft now allows... Read More Read More

How to Encrypt Email Messages with Mail Flow Rules in Exchange Online

When employees send sensitive data like financial reports or customer records to partners through email, encryption is key to protecting the confidentiality and integrity of data. However, relying on users to manually apply encryption is unreliable and leaves too much room for mistakes. That’s why every organization needs a consistent, automated way to safeguard email communication. One of the most effective ways to achieve this is to encrypt emails with transport rule in Exchange Online. This approach lets you apply... Read More Read More

Restrict Attachment Downloads in OWA Using CA Policy

For IT administrators, securing email communication in the modern workplace extends beyond just inbox monitoring. With the growing adoption of BYOD (Bring Your Own Device) policies, it becomes crucial to control how employees access emails and attachments, particularly when using their personal devices. The risk of data exposure increases significantly when these attachments are accessed via OWA on unmanaged devices.  Unrestricted access to attachments in such scenarios opens vulnerabilities, allowing sensitive documents to be downloaded and shared without authorization, leading... Read More Read More