Sruthy

How to Prevent Users from Adding OneDrive into ChatGPT

Nowadays, AI tools play a major role in optimizing work and saving time in professional lives. Many organizations encourage the use of AI tools; however, some are concerned about data security. Microsoft being partnered with ChatGPT increases its usage among Microsoft 365 users. Consequently, Microsoft OneDrive accounts, both personal and work, can be connected to ChatGPT for seamless integration and access to files. While this feature may enhance the creative work experience, admins should consider the potential risks of data... Read More Read More

New Limit for Dynamic Distribution Groups in Exchange Online

Dynamic Distribution Groups (DDGs) are mail-enabled groups used to send massive emails like announcements, and other information within a Microsoft 365 environment. It has dynamic membership capability where members have been changing automatically based on the configured conditions in the group. However, not all DDGs are used frequently in the organization and are left unused for a longer period. For efficient usage of DDGs, Microsoft has come up with a new limit for DDGs creation in a tenant. Starting April 2025,... Read More Read More

Manage Permission Levels in SharePoint Online Using PowerShell

SharePoint Online sites in Microsoft 365 are used to store files, call recordings, share content, etc., within and outside the organization. Managing SharePoint Online permissions is a key for securing organization data from unauthorized access. Each site has various permission levels that can be assigned to users based on their roles. These permission levels in SharePoint Online have a set of permissions that define what users can do on a site, such as creating SharePoint lists, adding items, modifying files,... Read More Read More

Restrict Emails to External Addresses in Microsoft 365

In Microsoft 365 environments, users send emails to external recipients for various purposes like client relationships, customer communication, project collaboration, etc. However, it can pose a significant risk to the organization’s data, especially if the external domains are suspicious or targeted by hackers for unauthorized access. To prevent such things, admins might want to restrict users from sending emails to external addresses to safeguard the organization. Additionally, admins can configure message delivery restrictions for incoming emails to prevent malicious emails... Read More Read More

Configure Preservation Lock to Restrict Changes to Retention & Label Policies

Every organization follows certain regulatory compliances to secure customers’ data efficiently. To meet these requirements and assist with investigations, data is often retained for a certain period. In Microsoft 365, admins can use retention policies or retention label policies to manage how long data is kept and when it should be deleted. To avoid unnecessary changes made to these retention policies, admins can configure preservation lock.   Let’s dive into what a preservation lock is and how to configure it... Read More Read More

How to Change Primary SMTP Address in Microsoft 365

Admins often struggle to manage the primary SMTP addresses for Microsoft 365 mailboxes, especially in larger organizations, where changing the address for each of them can be challenging. The need to change the primary SMTP address may arise when admins want to move users to another domain, convert user mailbox into a shared mailbox, and more. In such cases, it is essential to change users’ primary SMTP addresses accordingly. This guide will provide detailed steps to change the primary SMTP... Read More Read More

How to Add a Shared Mailbox to Outlook Profile as a Secondary Account?

Microsoft 365 shared mailboxes grant delegated access to users in the organization for various purposes like customer interactions, troubleshooting, etc. These mailboxes are either auto-mapped or manually added to the users’ Outlook profile for easy access to send, receive, or reply to emails. However, adding a shared mailbox in this manner doesn’t enable users to receive event reminders from the mailbox. This might lead to missing important meetings or crucial events. To avoid this, shared mailboxes must be added as a... Read More Read More

Customize Meeting Invitations in Microsoft Teams

As we know, Microsoft 365 company branding is an interesting feature that enables organizations to customize their login page. Apart from this, it also prevents phishing attacks as we include our organization logo, background image, username hint, text, color, and more. Since it is customized and varies for each organization, users can’t easily be exploited by intruders. Likewise, you can also customize the Teams meeting email invitations.  Admins can customize the company logo, legal disclaimer, help URLs, and invite text to users.... Read More Read More

Search and Delete Email Messages in Microsoft 365

Every Microsoft 365 organization faces a surge in receiving phishing emails, malicious attachments, emails from suspicious senders, etc. As technology grows rapidly, intruders easily make Microsoft 365 users fall for their attacks using tricky methods. So, it is essential for admins to search for email messages in the Microsoft 365 organization. It helps them to identify spam & phishing emails, messages with sensitive content, and dangerous attachments, and delete them to enhance the Microsoft 365 security.   Let’s dive deep... Read More Read More

Configure and Manage Outlook Web App Policies

Microsoft Outlook on the web (previously known as Outlook Web App) is widely used and easily accessible through web browsers to communicate efficiently from anywhere. Configuring Outlook on the web mailbox policies is essential to control the availability of settings and features for Outlook users. Every organization has a default mailbox policy named OwaMailboxPolicy–Default that is applied to all user mailboxes. Admins can create different policies for various types of users. However, remember that a mailbox can have only one OWA mailbox policy. Managing Outlook... Read More Read More