How to Delete Recurring Meetings Scheduled by Former Employees in Microsoft 365

Recurring meetings are scheduled events in Microsoft 365 that repeat at regular intervals, such as daily discussions, weekly project updates, or monthly reviews. These meetings help teams stay organized, ensure consistent communication, and maintain progress on ongoing tasks. But what happens when the person who set up a recurring meeting leaves the company? It can quickly turn into an unnecessary mess, especially if those meetings are no longer needed. In this blog, we’ll walk you through the process to remove... Read More Read More

How to Manage Recipient Limits for Exchange Online Mailboxes

Recipient limits of Exchange Online mailbox define the maximum number of recipients (To, CC, and BCC) a user can include in a single email. These limits are in place to maintain service reliability and enhance security. However, some admins may need to set custom recipient limits for Exchange Online mailboxes to meet specific organizational needs. For instance, increasing the limit might be necessary for mailboxes that frequently send emails to large distribution lists. Conversely, reducing the limit for a mailbox... Read More Read More

How to Check Mailbox Size in Microsoft 365

In every organization, emails are an everyday essential, but as mailbox storage fills up, it can lead to disruptions. When a mailbox reaches its storage limit, sending and receiving emails may slow down or stop. This can delay communication, block important messages, and cause emails to bounce back. ⚠️   To prevent these challenges, it’s crucial for both admins and end users to check mailbox sizes regularly. For admins, this ensures overall storage is managed efficiently across the organization. It... Read More Read More

2024 Recap: Essential Microsoft 365 Administration Blogs

Every admin’s journey in Microsoft 365 administration is unique, but the right resources make all the difference. 👌 From innovative updates to security-focused strategies, our 2024 blogs tackled challenges to help you simplify admin tasks and get things done smarter. In this recap, we’ve curated the top blogs of the year to help you master Microsoft 365 administration. 🛠️  Proud to say, our blogs from 2024 have helped you become up-to-date, efficient, security-focused, and troubleshooting-savvy admins for Microsoft 365. We’ve... Read More Read More

How to Allow Only Specific Users to Book Meeting Rooms in Microsoft 365

Meeting rooms in Microsoft 365 are virtually managed using room mailboxes, which streamline and control access to meeting facilities. By default, everyone in the organization can book room mailboxes. While this is convenient, it can lead to scheduling conflicts, unauthorized reservations, and other issues. Therefore, managing room mailbox scheduling permissions is essential to allow only specific users to book meeting rooms. Let’s explore the possible configurations to ensure that only specific users can book designated conference rooms in Exchange Online.... Read More Read More

Restrict Emails to External Addresses in Microsoft 365

In Microsoft 365 environments, users send emails to external recipients for various purposes like client relationships, customer communication, project collaboration, etc. However, it can pose a significant risk to the organization’s data, especially if the external domains are suspicious or targeted by hackers for unauthorized access. To prevent such things, admins might want to restrict users from sending emails to external addresses to safeguard the organization. Additionally, admins can configure message delivery restrictions for incoming emails to prevent malicious emails... Read More Read More

Fix Room Mailbox Calendar Showing Organizer’s Name Instead of Subject

A room mailbox is a type of resource mailbox assigned to a physical space, such as a conference room, auditorium, or training room. These mailboxes simplify the booking process, allowing users to easily reserve rooms by adding them to their meeting invitations using the location option.  However, when tracking room mailbox usage stats, you may notice an unusual behavior: the meeting subject often gets replaced with the organizer’s name by default. While this is intentional and designed to enhance privacy,... Read More Read More

Recover Mailbox Data with Delicensing Resiliency Feature in Exchange Online

Have you ever faced the panic of accidentally removing a license in Exchange Online, leading to disrupted email services and mailbox data loss? Mistakes like these are common, especially with group-based licensing, but they don’t have to lead to data loss anymore! Microsoft’s Delicensing Resiliency feature is here to give admins a much-needed safety net—an extra 30 days to fix accidental errors and avoid permanent data loss.  Let’s explore the details of this feature.   What is Exchange Online Delicensing Resiliency... Read More Read More

Create Dynamic Distribution Lists Based on Email Domain

Creating and managing groups can be a hassle—especially when you have multiple domains or different teams to communicate within your organization. Without proper filters or predefined rules, manually updating group memberships can become time-consuming and prone to errors. Dynamic distribution lists in Exchange Online make group management easier by automatically adding members based on predefined rules or attributes. This means you won’t need to manually update group membership whenever someone changes roles or joins the company.  In this blog, we’ll... Read More Read More

How to Set Up a Catch-All Mailbox in Exchange Online

Email communication is vital for seamless connections with clients, customers, stakeholders, and others. However, with the constant flow of emails, many Microsoft 365 organizations risk missing critical messages due to typos or misdirected addresses. This is where a Catch-All email address comes in.  Let’s see in detail what a Catch-All mailbox is and how to set it up in Microsoft 365.   What is a Catch-All Email Address?  A Catch-All email address is associated with a mailbox that captures all emails... Read More Read More