How to Set Up Room Finder in Outlook

If you’ve ever scheduled a meeting in your organization, you’ve likely come across room mailboxes. These resource mailboxes represent physical meeting spaces and allow you to book rooms from anywhere at any time. While they help with the booking process, finding an available room that meets your specific needs can still be challenging. Imagine this: A small team of five reserves a conference room for 50, leaving a larger team scrambling for space. This misallocation leads to underutilized resources, delayed... Read More Read More

How to Create Mobile Device Mailbox Policy in Microsoft 365

Have you ever considered the risks when an employee uses a non-compliant mobile device to access organization emails? Without proper security measures, these mobile devices become gateways for malicious actors to steal sensitive data or delete emails, jeopardizing your Microsoft 365 security. To avoid these circumstances Exchange Online mobile device mailbox policies step in as a vital defense. These policies restrict non-compliant devices from accessing emails and allow you to remotely wipe email data from lost, stolen or non-compliant mobile... Read More Read More

How to Recover Deleted Emails from Microsoft 365 Mailbox

Users delete the emails either by accident or on purpose. When crucial business or personal information is lost as a result, it can lead to concern if the deletion was unintentional. Fortunately, in Exchange Online, administrators have the ability to audit email deletions and recover permanently deleted emails from a user’s mailbox. This includes emails that have been permanently deleted (purged) by a user or removed by an automated retention policy. However, these messages can only be retrieved if the deleted item... Read More Read More

New Limit for Dynamic Distribution Groups in Exchange Online

Dynamic Distribution Groups (DDGs) are mail-enabled groups used to send massive emails like announcements, and other information within a Microsoft 365 environment. It has dynamic membership capability where members have been changing automatically based on the configured conditions in the group. However, not all DDGs are used frequently in the organization and are left unused for a longer period. For efficient usage of DDGs, Microsoft has come up with a new limit for DDGs creation in a tenant. Starting April 2025,... Read More Read More

How to Delete Recurring Meetings Scheduled by Former Employees in Microsoft 365

Recurring meetings are scheduled events in Microsoft 365 that repeat at regular intervals, such as daily discussions, weekly project updates, or monthly reviews. These meetings help teams stay organized, ensure consistent communication, and maintain progress on ongoing tasks. But what happens when the person who set up a recurring meeting leaves the company? It can quickly turn into an unnecessary mess, especially if those meetings are no longer needed. In this blog, we’ll walk you through the process to remove... Read More Read More

How to Manage Recipient Limits for Exchange Online Mailboxes

Recipient limits of Exchange Online mailbox define the maximum number of recipients (To, CC, and BCC) a user can include in a single email. These limits are in place to maintain service reliability and enhance security. However, some admins may need to set custom recipient limits for Exchange Online mailboxes to meet specific organizational needs. For instance, increasing the limit might be necessary for mailboxes that frequently send emails to large distribution lists. Conversely, reducing the limit for a mailbox... Read More Read More

How to Check Mailbox Size in Microsoft 365

In every organization, emails are an everyday essential, but as mailbox storage fills up, it can lead to disruptions. When a mailbox reaches its storage limit, sending and receiving emails may slow down or stop. This can delay communication, block important messages, and cause emails to bounce back. ⚠️   To prevent these challenges, it’s crucial for both admins and end users to check mailbox sizes regularly. For admins, this ensures overall storage is managed efficiently across the organization. It... Read More Read More

2024 Recap: Essential Microsoft 365 Administration Blogs

Every admin’s journey in Microsoft 365 administration is unique, but the right resources make all the difference. 👌 From innovative updates to security-focused strategies, our 2024 blogs tackled challenges to help you simplify admin tasks and get things done smarter. In this recap, we’ve curated the top blogs of the year to help you master Microsoft 365 administration. 🛠️  Proud to say, our blogs from 2024 have helped you become up-to-date, efficient, security-focused, and troubleshooting-savvy admins for Microsoft 365. We’ve... Read More Read More

How to Allow Only Specific Users to Book Meeting Rooms in Microsoft 365

Meeting rooms in Microsoft 365 are virtually managed using room mailboxes, which streamline and control access to meeting facilities. By default, everyone in the organization can book room mailboxes. While this is convenient, it can lead to scheduling conflicts, unauthorized reservations, and other issues. Therefore, managing room mailbox scheduling permissions is essential to allow only specific users to book meeting rooms. Let’s explore the possible configurations to ensure that only specific users can book designated conference rooms in Exchange Online.... Read More Read More

Restrict Emails to External Addresses in Microsoft 365

In Microsoft 365 environments, users send emails to external recipients for various purposes like client relationships, customer communication, project collaboration, etc. However, it can pose a significant risk to the organization’s data, especially if the external domains are suspicious or targeted by hackers for unauthorized access. To prevent such things, admins might want to restrict users from sending emails to external addresses to safeguard the organization. Additionally, admins can configure message delivery restrictions for incoming emails to prevent malicious emails... Read More Read More