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Category: Exchange Online

Synchronize Outlook Signatures to Set the Email Signatures to All Outlook Interfaces

Synchronize Outlook Signatures to Set the Email Signatures to All Outlook Interfaces

We use emails to transfer details among office 365 organizations in the modern world. Email signatures can make your emails look professional and more trustworthy. Emails without having email signatures look like push mail. An email signature gives detailed information regarding your organization and how to reach you. In general, an email signature helps you establish yourself with the customer. Why Email Signatures required for an organization? An email signature helps your mail to stand out from a crowded mailbox….

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Stuck in an Email Storm! Reply All Storm Protection Is Here to Rescue You.

Stuck in an Email Storm! Reply All Storm Protection Is Here to Rescue You.

What if you sent an email to a distribution group with thousands of participants in it and a few hits the “reply all” for that email? An email storm would occur in your Office 365 tenant and will collapse your email system. An  email storm can cause an interruption in your business continuity. No more tension about it because we have Reply All Storm Protection to help us. This feature detects email storms depending on your Reply all emails will…

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Hide Office 365 Group Members and Groups from GAL to Protect Sensitive Data.

Hide Office 365 Group Members and Groups from GAL to Protect Sensitive Data.

Office 365 has been rolling out many beneficial features like scheduling Teams chat messages, a new search feature, shared channels, and more. While in the buzz of welcoming the new feature, we also have to ensure that existing ones are utilized efficiently.  As part of these, I was asked about what is this “hidden membership in MS Groups?” What actually does this mean? Though this has been in use for years and has many questions solved, I could no longer…

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Enable Litigation Hold in Office 365 Using PowerShell

Enable Litigation Hold in Office 365 Using PowerShell

Organizations must retain all the emails, calendars, etc., including the deleted items related to specific individuals’ for security purposes and future case investigations. You may think that how to retain all the emails even if it gets deleted from outlook? Thus, Microsoft enables litigation hold in Office 365 to retain the modified email messages and deleted mailbox items from the Recoverable Items folder. All you need is to place the litigation hold on specific mailboxes, all users, or groups based on…

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How to Set Automatic Out of Office Reply Using PowerShell

How to Set Automatic Out of Office Reply Using PowerShell

Out of Office (OOF) automatic reply messages helps to notify other users who are trying to reach you in Outlook when you are unavailable. For example, say you are on vacation, you can set up an automatic reply in Office 365. This way, other users will know you are unavailable for a while.  Configuring automatic replies is essential to prevent communication lapses between OOF users and their clients. What if a user missed setting up an Out of Office message…

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Set Language and Time Zone for Office 365 Users using PowerShell 

Set Language and Time Zone for Office 365 Users using PowerShell 

When a user opens their mailbox for the first time, it will show a prompt to select the time zone and language to get a personalized experience. Also, mailbox users can change their regional settings any time from OWA.  In some situations, Office 365 admins may want to configure language and time zone for users. For example,  When admins want to set pre-defined regional settings.  When mailboxes are set to the wrong language during migration.  When users’ time zone settings…

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Remove Email Forwarding in Office 365 Using PowerShell

Remove Email Forwarding in Office 365 Using PowerShell

Exchange Online offers an excellent feature called Email forwarding. It allows users and admins to configure mailbox forwarding and forward messages automatically to other mailboxes. Although email forwarding is convenient and has some potential advantages in terms of facilitating work, unfortunately, it gives hackers easy access to your data and creates the risk of information leaks.  Then, how can you combat this? Here, it would be better to remove email forwarding in Office 365. With this blog, let’s look at…

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How to Increase Mailbox Size in Office 365 using PowerShell 

How to Increase Mailbox Size in Office 365 using PowerShell 

As an Exchange admin, you may get requests from users to increase mailbox size in Office 365 due to the ‘Mailbox size full’ warning. As you know, mailbox storage size is determined by the type of mailbox and the license assigned to them. So, to increase mailbox size, you must assign them a different subscription plan.   Mailbox Storage Limit:   You can refer to the below image to know the storage limit based on the mailbox type and license.  Shared mailboxes…

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Add a User to Multiple Distribution Lists in Office 365 using PowerShell 

Add a User to Multiple Distribution Lists in Office 365 using PowerShell 

After reading a feature request on our ‘how to add bulk users to distribution list’ blog, I have decided to write a script to add a user to bulk distribution lists using PowerShell. This blog will guide you through multiple use cases, such as.   Add a user to bulk distribution groups   Add multiple users to bulk distribution groups   Remove a user from multiple distribution groups   Remove multiple users from several distribution groups.   Get all distribution lists a user is…

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List All Office 365 Mailboxes that Forward Emails to a Specific User  

List All Office 365 Mailboxes that Forward Emails to a Specific User  

Getting a list of Office 365 mailboxes with a forward is accessible. But in some situations, admins want to know a list of Office 365 mailboxes that forward emails to a specific user. For example, when an employee leaves an organization, admins need to identify the automatic email forwarding to that user and replace the user with a new one.      How to Get All Mailboxes that Forward to a Specific User?   Suppose you try to identify automatic email forwarding to a…

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