Aima

How to Create and Manage Inbox Rules for Shared Mailboxes in Outlook

Shared mailboxes support collaboration, but high email volume can be overwhelming. Organizing emails with inbox rules helps teams manage this more efficiently and reduce manual effort. This blog explains how to create, configure, and manage inbox rules for shared mailboxes, including common scenarios like auto-sorting emails, anti-spam cleanup, etc.

Difference Between Root Site, Home Site, and Hub Site in SharePoint

Understand the distinctions between SharePoint root site, home site, and hub site to build an effective intranet structure. The root site serves as the tenant anchor, home sites provide organizational landing pages with Viva Connections integration, and hub sites connect related sites through shared navigation and branding. Choose the right configuration for your needs.

How to Find the Right Scope for Microsoft Graph Cmdlets

Identify the correct Microsoft Graph PowerShell scopes by understanding delegated versus application permissions. Stop guessing permissions and follow the principle of least privilege when connecting to Graph API. Use proper scope naming patterns like User.Read.All or Mail.Send to grant only necessary access for your automation scripts and applications.

Add External Users to a Distribution Group in Exchange Online

Add external users to Exchange Online distribution groups by first creating mail contacts with external email addresses. Understand the differences between MailContact, MailUser, and GuestMailUser types to determine when contacts are needed versus direct group membership for external collaboration.

How to Set Immutable ID to Null Using MS Graph

Clear the Immutable ID attribute in Microsoft Entra ID using Microsoft Graph PowerShell when migrating from hybrid to cloud-only identity. Reset the SourceAnchor value to unlink on-premises Active Directory accounts or prepare users for re-synchronization with a different AD environment.

How to Check Mailbox Size in Microsoft 365

Monitor Exchange Online mailbox sizes across your organization using Microsoft 365 admin center, Exchange admin center, or PowerShell. Identify users approaching storage limits, understand quota thresholds by license type, and proactively manage mailbox storage to prevent email delivery disruptions.

Fix Room Mailbox Calendar Showing Organizer’s Name Instead of Subject

Configure Exchange Online room mailbox settings to display actual meeting subjects instead of organizer names on calendars. Modify AddOrganizerToSubject and DeleteSubject parameters using PowerShell to show original meeting titles while maintaining appropriate privacy controls for room resources.

Recover Mailbox Data with Delicensing Resiliency Feature in Exchange Online

Enable Exchange Online Delicensing Resiliency to prevent mailbox data loss from accidental license removal. Gain an additional 30-day grace period beyond the default retention window, receive proactive notifications, and recover mailbox access after unintentional delicensing events in your tenant.

Create Dynamic Distribution Lists Based on Email Domain

Create dynamic distribution groups in Exchange Online based on email domain to automatically include users with specific domain addresses. Configure recipient filters to target users across multiple domains within your tenant for targeted organizational communications without manual membership management.

Manage Additional Email Address in Exchange Online

Add or remove proxy addresses and email aliases for Exchange Online mailboxes using Exchange admin center or PowerShell. Manage additional email addresses for users, distribution groups, and shared mailboxes. Configure secondary SMTP addresses for departments, projects, or role-based communications.