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How to Create and Manage Inbox Rules for Shared Mailboxes in Outlook

How to Create and Manage Inbox Rules for Shared Mailboxes in Outlook

  Summary  Shared mailboxes support collaboration, but high email volume can be overwhelming. Organizing emails with inbox rules helps teams manage this more efficiently and reduce manual effort. This blog explains how to create, configure, and manage inbox rules for shared mailboxes, including common scenarios like auto-sorting emails, anti-spam cleanup, etc.  Shared mailboxes in Microsoft 365 play a key role for teams like support, finance, and HR by enabling multiple users to manage a single inbox efficiently. However, as messages pile... Read More Read More

Exchange Online
January 29, 2026
How to Block Specific Team members from Communicating with Others

How to Block Specific Team members from Communicating with Others

When organizations secure Microsoft Teams, the focus is usually on external users. There are several well-documented ways to manage external access in Microsoft Teams including guest access policies, external access settings, federation controls, and more.   Internal communication, however, presents a different challenge. Not all employees should be able to communicate freely with one another. Compliance requirements, data sensitivity, and organizational boundaries often demand restrictions within the same tenant.  While Microsoft Teams offers several ways to block external communication, the options for restricting internal communication are... Read More Read More

Microsoft 365
January 22, 2026
Difference Between Root Site, Home Site, and Hub Site in SharePoint

Difference Between Root Site, Home Site, and Hub Site in SharePoint

If you’re new to SharePoint, one of the first confusing moments usually comes from the terminology. You open SharePoint and see a page. Then you hear words like root site, home site, and hub site – often used interchangeably in discussions.  Understanding the difference between these concepts isn’t just about learning SharePoint terms. Many common issues, like poor navigation, duplicate sites, unused pages, or frequent “Where should I go?” questions from users, often stem from not grasping these basics early on.  This blog will break down the following SharePoint concepts in simple terms from a beginner’s perspective:  SharePoint Start Page  Root Site  Home Site  Hub Site ... Read More Read More

SharePoint Online
January 15, 2026
How to Choose the Right Group Type in Microsoft 365

How to Choose the Right Group Type in Microsoft 365

Using the wrong group type in Microsoft 365 creates unavoidable complexity over time. What starts as a simple setup often turns into increased administrative overhead, permission sprawl, duplicate groups, and email misrouting. So, choosing the right group type early is essential for scalable collaboration, clear communication, and strong access governance.   A clear understanding of Microsoft 365 group vs Distribution lists, Microsoft 365 group vs Security group; enables admins to make informed decisions based on specific requirements. This guide breaks down each group type with clear explanations, real-world use cases, and comparison table,... Read More Read More

Microsoft 365
January 8, 2026

Exchange Online

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How to Create and Manage Inbox Rules for Shared Mailboxes in Outlook

How to Create and Manage Inbox Rules for Shared Mailboxes in Outlook

  Summary  Shared mailboxes support collaboration, but high email volume can be overwhelming. Organizing emails with inbox rules helps teams manage this more efficiently and reduce manual effort. This blog explains how to create, configure, and manage inbox rules for shared mailboxes, including common scenarios like auto-sorting emails, anti-spam cleanup, etc.  Shared mailboxes in Microsoft 365 play a key role for teams like support, finance, and HR by enabling multiple users to manage a single inbox efficiently. However, as messages pile... Read More Read More
2025 Recap: Updates, Automation & Smarter Mangement

2025 Recap: Updates, Automation & Smarter Mangement

Stepping into 2026, admins must get ready for another year of balancing AI adoption, securing sensitive resources, and managing constant change across Microsoft 365. To tackle these challenges, we will continue walking this journey with you, just as we always have – through consistent updates, scripts you can rely on, productivity tips, and more.  Before moving ahead, let’s take a moment to look back at what we delivered in 2025 and how we helped simplify your admin life. We’ve categorized the top blogs published in 2025 as below:  New updates & feature enhancements  Security configurations & protection  PowerShell solutions – When the UI falls... Read More Read More
Limit Application Permissions to Specific Mailboxes

Limit Application Permissions to Specific Mailboxes

In many M65 organizations, applications integrate with Microsoft 365 services to access Exchange Online mailboxes and related resources. This integration helps to automate email workflows, mailbox monitoring, reporting, etc. To support these operations, applications rely on permissions, such as read and write permissions. When these permissions are granted without scopes, they can result in unrestricted mailbox access, which poses serious security risks. So here, let’s explore why restricting application permissions in Exchange Online matters and how to allow apps to... Read More Read More

Microsoft Teams

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How to Block Specific Team members from Communicating with Others

How to Block Specific Team members from Communicating with Others

When organizations secure Microsoft Teams, the focus is usually on external users. There are several well-documented ways to manage external access in Microsoft Teams including guest access policies, external access settings, federation controls, and more.   Internal communication, however, presents a different challenge. Not all employees should be able to communicate freely with one another. Compliance requirements, data sensitivity, and organizational boundaries often demand restrictions within the same tenant.  While Microsoft Teams offers several ways to block external communication, the options for restricting internal communication are... Read More Read More
2025 Recap: Updates, Automation & Smarter Mangement

2025 Recap: Updates, Automation & Smarter Mangement

Stepping into 2026, admins must get ready for another year of balancing AI adoption, securing sensitive resources, and managing constant change across Microsoft 365. To tackle these challenges, we will continue walking this journey with you, just as we always have – through consistent updates, scripts you can rely on, productivity tips, and more.  Before moving ahead, let’s take a moment to look back at what we delivered in 2025 and how we helped simplify your admin life. We’ve categorized the top blogs published in 2025 as below:  New updates & feature enhancements  Security configurations & protection  PowerShell solutions – When the UI falls... Read More Read More
Turn Microsoft Teams Meetings into a Podcast with Audio Recap

Turn Microsoft Teams Meetings into a Podcast with Audio Recap

If you’ve ever been part of a Microsoft Teams meeting, you already know the usual follow-up routine. When we need clarification or missed any key point, we rely on Teams features like meeting recaps, recordings, intelligent recaps, or transcripts to review what was discussed. These features are definitely useful, but scrolling through long transcripts or hunting through a one-hour recording just to find a single important update isn’t always ideal. This is where the audio recap in Microsoft Teams becomes... Read More Read More

News

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Brand Impersonation Protection for Teams Chat

Brand Impersonation Protection for Teams Chat

Scammers are becoming increasingly sophisticated, impersonating trusted brands to steal sensitive information. One wrong click could put your organization at risk! But don’t worry—Microsoft Teams is stepping up with brand impersonation protection for chats to keep you safe. This new feature is designed to prevent spam or phishing attempts from external chats in Microsoft Teams. The rollout of this feature began in mid-November 2024 and is expected to be completed by mid-February 2025 (MC910976). Let’s take a deep dive into the feature! What is... Read More Read More
New Outlook Links Open Alongside Emails in Microsoft Edge

New Outlook Links Open Alongside Emails in Microsoft Edge

Last year, Microsoft made Teams chat web links to open in MS Edge side-by-side view. Now this feature is getting integrated in the new Outlook for Windows as well (MC803892). In an upcoming rolling out between late July and late September 2024, Outlook web links from Azure Active Directory (AAD) accounts and Microsoft (MSA) accounts open directly in Microsoft Edge, displayed right next to your message.   Since the earlier change in MS Teams to open web links in Edge has already caused... Read More Read More
Intelligent Version History Controls for SharePoint and OneDrive

Intelligent Version History Controls for SharePoint and OneDrive

Ever felt like your SharePoint document libraries and OneDrive files were overflowing with outdated versions? Well, Microsoft heard your concerns regarding limited versioning and is introducing a much-needed upgrade to version history controls! With intelligent versioning controls in SharePoint Online, admins can set smarter version deletion options and default organization limits to enhance data protection and storage management. The improved version history controls for SharePoint and OneDrive are in general availability.   What is Version History Controls in SharePoint Online?  Version history... Read More Read More

Security

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2025 Recap: Updates, Automation & Smarter Mangement

2025 Recap: Updates, Automation & Smarter Mangement

Stepping into 2026, admins must get ready for another year of balancing AI adoption, securing sensitive resources, and managing constant change across Microsoft 365. To tackle these challenges, we will continue walking this journey with you, just as we always have – through consistent updates, scripts you can rely on, productivity tips, and more.  Before moving ahead, let’s take a moment to look back at what we delivered in 2025 and how we helped simplify your admin life. We’ve categorized the top blogs published in 2025 as below:  New updates & feature enhancements  Security configurations & protection  PowerShell solutions – When the UI falls... Read More Read More
How to Block AI Agents in Microsoft 365

How to Block AI Agents in Microsoft 365

AI agents are rapidly becoming a core part of Microsoft 365, working alongside employees to automate everyday tasks. Activities that once required manual effort, such as managing emails, analyzing data, organizing files, and running workflows, are now increasingly handled by AI-driven agents. While these AI agents bring undeniable productivity gains, they also introduce a major security blind spot for IT teams. As agents become easier to build and deploy, users across the organization create and use agents every day through... Read More Read More
How to Stop Users From Sharing Their Own Calendars?

How to Stop Users From Sharing Their Own Calendars?

Outlook calendars are essential for collaboration, helping users share meeting links, manage availability, and plan meetings efficiently. By default, user can easily share their calendar with anyone—colleagues, external partners, or even personal contacts. What’s risky is how effortless and lasting this sharing can be! 😢 At first, a simple calendar share can seem harmless, but lingering access can expose work patterns, enable targeted phishing, and lead to unintended data exposure. 🤯 That’s why controlling calendar sharing matters! This blog shows... Read More Read More

SharePoint Online

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Difference Between Root Site, Home Site, and Hub Site in SharePoint

Difference Between Root Site, Home Site, and Hub Site in SharePoint

If you’re new to SharePoint, one of the first confusing moments usually comes from the terminology. You open SharePoint and see a page. Then you hear words like root site, home site, and hub site – often used interchangeably in discussions.  Understanding the difference between these concepts isn’t just about learning SharePoint terms. Many common issues, like poor navigation, duplicate sites, unused pages, or frequent “Where should I go?” questions from users, often stem from not grasping these basics early on.  This blog will break down the following SharePoint concepts in simple terms from a beginner’s perspective:  SharePoint Start Page  Root Site  Home Site  Hub Site ... Read More Read More
Difference Between Wiki Pages, Web Part Pages, and Site Pages in SharePoint

Difference Between Wiki Pages, Web Part Pages, and Site Pages in SharePoint

Site pages in SharePoint plays a central role in how information is presented and discovered across Microsoft 365. They help highlight important content, explain how information is structured, and guide users on where to find what they need. Because of this, admins use SharePoint pages to build knowledge bases, dashboards, and intranet page experiences that support communication and collaboration. However, the real challenge is not creating a page but choosing the right type of SharePoint page for a specific scenario.   For admins who are... Read More Read More
2025 Recap: Updates, Automation & Smarter Mangement

2025 Recap: Updates, Automation & Smarter Mangement

Stepping into 2026, admins must get ready for another year of balancing AI adoption, securing sensitive resources, and managing constant change across Microsoft 365. To tackle these challenges, we will continue walking this journey with you, just as we always have – through consistent updates, scripts you can rely on, productivity tips, and more.  Before moving ahead, let’s take a moment to look back at what we delivered in 2025 and how we helped simplify your admin life. We’ve categorized the top blogs published in 2025 as below:  New updates & feature enhancements  Security configurations & protection  PowerShell solutions – When the UI falls... Read More Read More

All posts

Aima
January 29, 2026
How to Create and Manage Inbox Rules for Shared Mailboxes in Outlook

How to Create and Manage Inbox Rules for Shared Mailboxes in Outlook

  Summary  Shared mailboxes support collaboration, but high email volume can be overwhelming. Organizing emails with inbox rules helps teams manage this more efficiently and reduce manual effort. This blog explains how to create, configure, and manage inbox rules for shared mailboxes, including common scenarios like auto-sorting emails, anti-spam cleanup, etc.  Shared mailboxes in Microsoft 365 play a key role for teams like support, finance, and HR by enabling multiple users to manage a single inbox efficiently. However, as messages pile... Read More Read More

Exchange Online
Praba
January 22, 2026
How to Block Specific Team members from Communicating with Others

How to Block Specific Team members from Communicating with Others

When organizations secure Microsoft Teams, the focus is usually on external users. There are several well-documented ways to manage external access in Microsoft Teams including guest access policies, external access settings, federation controls, and more.   Internal communication, however, presents a different challenge. Not all employees should be able to communicate freely with one another. Compliance requirements, data sensitivity, and organizational boundaries often demand restrictions within the same tenant.  While Microsoft Teams offers several ways to block external communication, the options for restricting internal communication are... Read More Read More

Microsoft 365
Aima
January 15, 2026
Difference Between Root Site, Home Site, and Hub Site in SharePoint

Difference Between Root Site, Home Site, and Hub Site in SharePoint

If you’re new to SharePoint, one of the first confusing moments usually comes from the terminology. You open SharePoint and see a page. Then you hear words like root site, home site, and hub site – often used interchangeably in discussions.  Understanding the difference between these concepts isn’t just about learning SharePoint terms. Many common issues, like poor navigation, duplicate sites, unused pages, or frequent “Where should I go?” questions from users, often stem from not grasping these basics early on.  This blog will break down the following SharePoint concepts in simple terms from a beginner’s perspective:  SharePoint Start Page  Root Site  Home Site  Hub Site ... Read More Read More

SharePoint Online
Praba
January 8, 2026
How to Choose the Right Group Type in Microsoft 365

How to Choose the Right Group Type in Microsoft 365

Using the wrong group type in Microsoft 365 creates unavoidable complexity over time. What starts as a simple setup often turns into increased administrative overhead, permission sprawl, duplicate groups, and email misrouting. So, choosing the right group type early is essential for scalable collaboration, clear communication, and strong access governance.   A clear understanding of Microsoft 365 group vs Distribution lists, Microsoft 365 group vs Security group; enables admins to make informed decisions based on specific requirements. This guide breaks down each group type with clear explanations, real-world use cases, and comparison table,... Read More Read More

Microsoft 365
Adi
January 3, 2026
Difference Between Wiki Pages, Web Part Pages, and Site Pages in SharePoint

Difference Between Wiki Pages, Web Part Pages, and Site Pages in SharePoint

Site pages in SharePoint plays a central role in how information is presented and discovered across Microsoft 365. They help highlight important content, explain how information is structured, and guide users on where to find what they need. Because of this, admins use SharePoint pages to build knowledge bases, dashboards, and intranet page experiences that support communication and collaboration. However, the real challenge is not creating a page but choosing the right type of SharePoint page for a specific scenario.   For admins who are... Read More Read More

Microsoft 365
Sruthy
January 1, 2026
2025 Recap: Updates, Automation & Smarter Mangement

2025 Recap: Updates, Automation & Smarter Mangement

Stepping into 2026, admins must get ready for another year of balancing AI adoption, securing sensitive resources, and managing constant change across Microsoft 365. To tackle these challenges, we will continue walking this journey with you, just as we always have – through consistent updates, scripts you can rely on, productivity tips, and more.  Before moving ahead, let’s take a moment to look back at what we delivered in 2025 and how we helped simplify your admin life. We’ve categorized the top blogs published in 2025 as below:  New updates & feature enhancements  Security configurations & protection  PowerShell solutions – When the UI falls... Read More Read More

Exchange Online
Aima
December 25, 2025
How to Find the Right Scope for Microsoft Graph Cmdlets

How to Find the Right Scope for Microsoft Graph Cmdlets

When working with Microsoft Graph PowerShell cmdlets for automating tasks, creating scripts, or managing Microsoft 365 resources, we often rely on permissions without fully understanding them.  This leads to permission errors that break your script midway, block automation workflows, or force you to figure out which scope is actually required. The usual fix? Search online, copy a working example, and use whatever high-privilege scope is suggested. It works, so we move on.  Finding the right scope isn’t just about making your script work. It’s about following the principle of least privilege,... Read More Read More

Microsoft 365
Dhinesh
December 24, 2025
How to Block AI Agents in Microsoft 365

How to Block AI Agents in Microsoft 365

AI agents are rapidly becoming a core part of Microsoft 365, working alongside employees to automate everyday tasks. Activities that once required manual effort, such as managing emails, analyzing data, organizing files, and running workflows, are now increasingly handled by AI-driven agents. While these AI agents bring undeniable productivity gains, they also introduce a major security blind spot for IT teams. As agents become easier to build and deploy, users across the organization create and use agents every day through... Read More Read More

Microsoft 365
Rajesh
December 19, 2025
Limit Application Permissions to Specific Mailboxes

Limit Application Permissions to Specific Mailboxes

In many M65 organizations, applications integrate with Microsoft 365 services to access Exchange Online mailboxes and related resources. This integration helps to automate email workflows, mailbox monitoring, reporting, etc. To support these operations, applications rely on permissions, such as read and write permissions. When these permissions are granted without scopes, they can result in unrestricted mailbox access, which poses serious security risks. So here, let’s explore why restricting application permissions in Exchange Online matters and how to allow apps to... Read More Read More

Exchange Online
Blesslin Rinu
December 18, 2025
How to Stop Users From Sharing Their Own Calendars?

How to Stop Users From Sharing Their Own Calendars?

Outlook calendars are essential for collaboration, helping users share meeting links, manage availability, and plan meetings efficiently. By default, user can easily share their calendar with anyone—colleagues, external partners, or even personal contacts. What’s risky is how effortless and lasting this sharing can be! 😢 At first, a simple calendar share can seem harmless, but lingering access can expose work patterns, enable targeted phishing, and lead to unintended data exposure. 🤯 That’s why controlling calendar sharing matters! This blog shows... Read More Read More

Microsoft 365