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Configure Preservation Lock to Restrict Changes to Retention & Label Policies

Configure Preservation Lock to Restrict Changes to Retention & Label Policies

Every organization follows certain regulatory compliances to secure customers’ data efficiently. To meet these requirements and assist with investigations, data is often retained for a certain period. In Microsoft 365, admins can use retention policies or retention label policies to manage how long data is kept and when it should be deleted. To avoid unnecessary changes made to these retention policies, admins can configure preservation lock.   Let’s dive into what a preservation lock is and how to configure it... Read More Read More

Microsoft 365
October 17, 2024
How to Increase OneDrive Storage for Microsoft 365 User

How to Increase OneDrive Storage for Microsoft 365 User

OneDrive for Business provides personal storage for files and content within Microsoft 365. The storage capacity for each user is determined by the Microsoft 365 subscription plan. However, most plans come with a default storage limit of 1 TB per user. So, what happens when a user hits this 1 TB limit in OneDrive?  Users may encounter the OneDrive full error message:   This site has exceeded its maximum file storage limit. To free up space, delete files you don’t need... Read More Read More

Microsoft 365
October 10, 2024
How To Set Recurring Automatic Replies in Outlook

How To Set Recurring Automatic Replies in Outlook

Balancing regular absences with smooth communication is essential for maintaining productivity and professionalism in the workplace. Thankfully, Outlook provides options to set up Out of Office replies and configure work hours and location, helping users collaborate efficiently. But what if you need to configure Out of Office replies for certain days every week? Unfortunately, Microsoft 365 doesn’t offer a built-in feature for recurring Out of Office replies 😔. This can lead to miscommunication if you forget to configure your replies.... Read More Read More

Exchange Online
October 3, 2024
Manage Additional Email Address in Exchange Online

Manage Additional Email Address in Exchange Online

As an Exchange Online administrator, you frequently encounter situations where users need to send emails from different addresses for various purposes. Having multiple email addresses for a single user can significantly improve communication efficiency. For instance, a user might need separate email addresses for different departments, projects, or customer interactions, which allows them to organize their communications better and respond promptly to relevant messages.  On the flip side, when user roles change, it’s equally important to remove these email addresses... Read More Read More

Exchange Online
September 26, 2024

Exchange Online

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How To Set Recurring Automatic Replies in Outlook

How To Set Recurring Automatic Replies in Outlook

Balancing regular absences with smooth communication is essential for maintaining productivity and professionalism in the workplace. Thankfully, Outlook provides options to set up Out of Office replies and configure work hours and location, helping users collaborate efficiently. But what if you need to configure Out of Office replies for certain days every week? Unfortunately, Microsoft 365 doesn’t offer a built-in feature for recurring Out of Office replies 😔. This can lead to miscommunication if you forget to configure your replies.... Read More Read More
Manage Additional Email Address in Exchange Online

Manage Additional Email Address in Exchange Online

As an Exchange Online administrator, you frequently encounter situations where users need to send emails from different addresses for various purposes. Having multiple email addresses for a single user can significantly improve communication efficiency. For instance, a user might need separate email addresses for different departments, projects, or customer interactions, which allows them to organize their communications better and respond promptly to relevant messages.  On the flip side, when user roles change, it’s equally important to remove these email addresses... Read More Read More
How to Set Up Custom Attributes in Exchange Online?

How to Set Up Custom Attributes in Exchange Online?

In Microsoft 365, user information is typically stored in the Entra ID fields such as first name, last name, address, and contact details. These attributes cover the basic user data needs for most organizations. However, there are situations where your organization might need to store additional information that extends beyond the fields covered by standard attributes. This is where custom attributes in Exchange Online come into play! This blog will guide you through what custom attributes are, how to add them,... Read More Read More

Microsoft Teams

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Set Up an Out of Office Status in Microsoft Teams

Set Up an Out of Office Status in Microsoft Teams

Let’s say you’re out all day attending an important conference💻 or heading out for a vacay 🏖 or won’t be available to communicate via Teams. When people send important messages in MS Teams, you must allot a separate time to reply to them regarding your availability.  To make this easier, users can set an out of office message in new MS Teams. Let’s dive into the blog.  What is an Out of Office Message?  An out of office (OOF/OOO) message,... Read More Read More
Archive and Restore Channels in Microsoft Teams

Archive and Restore Channels in Microsoft Teams

Ever scrolled endlessly through a list of Microsoft Teams channels, desperately searching for the one you need? If so, you’re not alone. When teams collaborate and projects are finished, Teams channels can pile up, making it tough to find current information.  But fear not! Microsoft Teams’ archive feature, a previously missing feature in MS Teams, was rolled out in February 2024. Archiving channels on Teams web and Desktop app lets you keep all that valuable data – conversations, files, the whole history... Read More Read More
Check Teams Meeting Call Quality Using PowerShell

Check Teams Meeting Call Quality Using PowerShell

Microsoft Teams meetings/calls bring us collaborative experience and pave the way for increasing the productivity of an organization. However, it’s rare for a meeting call to conclude without someone mentioning issues like “poor audio quality,” “video buffering,” “poor network connection,” or “audio breaking up.” 💯  While these problems might seem minor, they can seriously impact both collaboration and productivity. That’s why it’s crucial for Microsoft Teams administrators and help desk members to monitor Teams meeting call quality and troubleshoot poor call... Read More Read More

News

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New Outlook Links Open Alongside Emails in Microsoft Edge

New Outlook Links Open Alongside Emails in Microsoft Edge

Last year, Microsoft made Teams chat web links to open in MS Edge side-by-side view. Now this feature is getting integrated in the new Outlook for Windows as well (MC803892). In an upcoming rolling out between late July and late September 2024, Outlook web links from Azure Active Directory (AAD) accounts and Microsoft (MSA) accounts open directly in Microsoft Edge, displayed right next to your message.   Since the earlier change in MS Teams to open web links in Edge has already caused... Read More Read More
Improved Version History Controls for SharePoint and OneDrive

Improved Version History Controls for SharePoint and OneDrive

Ever felt like your SharePoint document libraries and OneDrive files were overflowing with outdated versions? Well, Microsoft heard your concerns regarding limited versioning and is introducing a much-needed upgrade to version history controls! With enhanced version history controls, admins can set smarter version deletion options and default organization limits to enhance data protection and storage management. The improved version history controls for SharePoint and OneDrive are in public preview now, followed by the general availability in late August 2024 (MC789209).  What is Version... Read More Read More
Follow a Meeting in New Outlook

Follow a Meeting in New Outlook

Have meetings in the queue📅? Can’t attend them all but still need to stay on top of things? Microsoft Teams and Outlook have a new feature to the rescue: Follow! With the Follow option, you can stay in the loop on meetings you miss. Previously, missing meetings meant missing out on crucial recaps and shared materials. But now, with this new option, you can stay updated on key decisions, access recordings, and shared materials – all without being on the... Read More Read More

Security

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Configure Preservation Lock to Restrict Changes to Retention & Label Policies

Configure Preservation Lock to Restrict Changes to Retention & Label Policies

Every organization follows certain regulatory compliances to secure customers’ data efficiently. To meet these requirements and assist with investigations, data is often retained for a certain period. In Microsoft 365, admins can use retention policies or retention label policies to manage how long data is kept and when it should be deleted. To avoid unnecessary changes made to these retention policies, admins can configure preservation lock.   Let’s dive into what a preservation lock is and how to configure it... Read More Read More
Customize Meeting Invitations in Microsoft Teams

Customize Meeting Invitations in Microsoft Teams

As we know, Microsoft 365 company branding is an interesting feature that enables organizations to customize their login page. Apart from this, it also prevents phishing attacks as we include our organization logo, background image, username hint, text, color, and more. Since it is customized and varies for each organization, users can’t easily be exploited by intruders. Likewise, you can also customize the Teams meeting email invitations.  Admins can customize the company logo, legal disclaimer, help URLs, and invite text to users.... Read More Read More
A Guide to Disable ‘Stay Signed In’ Prompt in Microsoft 365

A Guide to Disable ‘Stay Signed In’ Prompt in Microsoft 365

The ‘Stay signed in?’ option reduces the number of times users are prompted to sign into Microsoft 365 services. This prompt was previously the ‘Keep me signed in’ (KMSI) checkbox, part of Microsoft 365 company branding. This convenient authentication interruption especially benefits users relying on services like SharePoint Online, which lacks dedicated desktop clients. However, enabling this option on public computers and closing the browser without signing out poses a significant security risk 😱. In such cases, the user’s account becomes vulnerable to... Read More Read More

SharePoint Online

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Enable Microsoft 365 Public CDN

Enable Microsoft 365 Public CDN

 Are you frustrated by slow-loading SharePoint pages that impact productivity and user satisfaction? Do you want to reduce latency & speed up downloads for a smoother experience for SharePoint users?  Then, Microsoft 365 Public Content Delivery Network (CDN) can be your solution. This powerful tool can significantly improve the performance and availability of your SharePoint site by distributing content across multiple servers worldwide.  In this blog post, let’s learn how to enable and configure the Microsoft 365 CDN on your tenant,... Read More Read More
Improved Version History Controls for SharePoint and OneDrive

Improved Version History Controls for SharePoint and OneDrive

Ever felt like your SharePoint document libraries and OneDrive files were overflowing with outdated versions? Well, Microsoft heard your concerns regarding limited versioning and is introducing a much-needed upgrade to version history controls! With enhanced version history controls, admins can set smarter version deletion options and default organization limits to enhance data protection and storage management. The improved version history controls for SharePoint and OneDrive are in public preview now, followed by the general availability in late August 2024 (MC789209).  What is Version... Read More Read More
Create SharePoint Online Sites Using PowerShell – A Complete Guide

Create SharePoint Online Sites Using PowerShell – A Complete Guide

Imagine needing to create multiple SharePoint Online sites – each for a different team or project. Manually clicking through menus and configuring settings for each one can take hours and increase the risk of errors. Thankfully, there’s a better way! By using PowerShell, you can automate the entire site creation process in SharePoint Online. This blog post will guide you to create sites in SharePoint Online using PowerShell.   Prerequisites to Manage Site Creation in SharePoint Using PowerShell The two main requirements... Read More Read More

All posts

Sruthy
October 17, 2024
Configure Preservation Lock to Restrict Changes to Retention & Label Policies

Configure Preservation Lock to Restrict Changes to Retention & Label Policies

Every organization follows certain regulatory compliances to secure customers’ data efficiently. To meet these requirements and assist with investigations, data is often retained for a certain period. In Microsoft 365, admins can use retention policies or retention label policies to manage how long data is kept and when it should be deleted. To avoid unnecessary changes made to these retention policies, admins can configure preservation lock.   Let’s dive into what a preservation lock is and how to configure it... Read More Read More

Microsoft 365
Sudha
October 10, 2024
How to Increase OneDrive Storage for Microsoft 365 User

How to Increase OneDrive Storage for Microsoft 365 User

OneDrive for Business provides personal storage for files and content within Microsoft 365. The storage capacity for each user is determined by the Microsoft 365 subscription plan. However, most plans come with a default storage limit of 1 TB per user. So, what happens when a user hits this 1 TB limit in OneDrive?  Users may encounter the OneDrive full error message:   This site has exceeded its maximum file storage limit. To free up space, delete files you don’t need... Read More Read More

Microsoft 365
Thiraviam
October 3, 2024
How To Set Recurring Automatic Replies in Outlook

How To Set Recurring Automatic Replies in Outlook

Balancing regular absences with smooth communication is essential for maintaining productivity and professionalism in the workplace. Thankfully, Outlook provides options to set up Out of Office replies and configure work hours and location, helping users collaborate efficiently. But what if you need to configure Out of Office replies for certain days every week? Unfortunately, Microsoft 365 doesn’t offer a built-in feature for recurring Out of Office replies 😔. This can lead to miscommunication if you forget to configure your replies.... Read More Read More

Exchange Online
Aima
September 26, 2024
Manage Additional Email Address in Exchange Online

Manage Additional Email Address in Exchange Online

As an Exchange Online administrator, you frequently encounter situations where users need to send emails from different addresses for various purposes. Having multiple email addresses for a single user can significantly improve communication efficiency. For instance, a user might need separate email addresses for different departments, projects, or customer interactions, which allows them to organize their communications better and respond promptly to relevant messages.  On the flip side, when user roles change, it’s equally important to remove these email addresses... Read More Read More

Exchange Online
Praba
September 19, 2024
Manage Users Using Microsoft Entra PowerShell

Manage Users Using Microsoft Entra PowerShell

As Microsoft phases out the Azure AD and MSOnline PowerShell modules, migrating to MS Graph PowerShell can feel overwhelming. To ease this shift, Microsoft introduced the Microsoft Entra PowerShell module. The new module not only simplifies script migration but also enhances Microsoft 365 user management across your organization.   With this module, you can effortlessly handle various account types—work, school, or personal. You can perform common tasks like creating or deleting users, retrieving sign-in activities, and managing user roles, all without... Read More Read More

Microsoft 365
Praba
September 12, 2024
What is Customer Lockbox in Microsoft 365?

What is Customer Lockbox in Microsoft 365?

 Imagine this: Your organization encounters a technical glitch in Microsoft 365, halting critical operations. You reach out to Microsoft support, and they want to access your account/system to resolve the issue. But how do you ensure to give them access that doesn’t expose sensitive info without your approval? This is where Customer Lockbox in Microsoft 365 steps in! Customer lockbox ensures that MS engineer gets your explicit approval before accessing data. This gives you direct control over whether to approve or deny access. ... Read More Read More

Microsoft 365
Praba
September 5, 2024
Identify the Conditional Access Policy Blocking a User Sign-in

Identify the Conditional Access Policy Blocking a User Sign-in

In Microsoft Entra ID, Conditional Access policies are essential for enhancing security by controlling how users access cloud apps based on specific conditions. While these policies are powerful, they can sometimes lead to sign-in failures in Microsoft 365, leaving users and admins puzzled. When a user’s access is unexpectedly blocked, it can be frustrating and disruptive. Admins need to identify the issue quickly to restore the user’s access and prevent further inconvenience. In this blog, let’s walk you through the... Read More Read More

Microsoft 365
Praba
August 29, 2024
How to Set Up Custom Attributes in Exchange Online?

How to Set Up Custom Attributes in Exchange Online?

In Microsoft 365, user information is typically stored in the Entra ID fields such as first name, last name, address, and contact details. These attributes cover the basic user data needs for most organizations. However, there are situations where your organization might need to store additional information that extends beyond the fields covered by standard attributes. This is where custom attributes in Exchange Online come into play! This blog will guide you through what custom attributes are, how to add them,... Read More Read More

Exchange Online
Aima
August 22, 2024
How to Remove User Access to Applications Using Entra ID and PowerShell

How to Remove User Access to Applications Using Entra ID and PowerShell

Applications in Entra ID play a critical role in managing how users access various resources across Microsoft 365 and other connected services. Admins can assign access permissions to these applications for specific users or groups, ensuring that they can only access the resources necessary for their roles. However, there are situations where an admin might need to remove user access from applications. Whether it’s due to role changes, security concerns, or offboarding, knowing how to effectively revoke application access is... Read More Read More

Microsoft 365
Praba
August 16, 2024
Enable Microsoft 365 Public CDN

Enable Microsoft 365 Public CDN

 Are you frustrated by slow-loading SharePoint pages that impact productivity and user satisfaction? Do you want to reduce latency & speed up downloads for a smoother experience for SharePoint users?  Then, Microsoft 365 Public Content Delivery Network (CDN) can be your solution. This powerful tool can significantly improve the performance and availability of your SharePoint site by distributing content across multiple servers worldwide.  In this blog post, let’s learn how to enable and configure the Microsoft 365 CDN on your tenant,... Read More Read More

Microsoft 365