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Improved Version History Controls for SharePoint and OneDrive

Improved Version History Controls for SharePoint and OneDrive

Ever felt like your SharePoint document libraries and OneDrive files were overflowing with outdated versions? Well, Microsoft heard your concerns regarding limited versioning and is introducing a much-needed upgrade to version history controls! With enhanced version history controls, admins can set smarter version deletion options and default organization limits to enhance data protection and storage management. The improved version history controls for SharePoint and OneDrive are in public preview now, followed by the general availability in late August 2024 (MC789209).  What is Version... Read More Read More

Microsoft 365
May 16, 2024
Customize Meeting Invitations in Microsoft Teams

Customize Meeting Invitations in Microsoft Teams

As we know, Microsoft 365 company branding is an interesting feature that enables organizations to customize their login page. Apart from this, it also prevents phishing attacks as we include our organization logo, background image, username hint, text, color, and more. Since it is customized and varies for each organization, users can’t easily be exploited by intruders. Likewise, you can also customize the Teams meeting email invitations.  Admins can customize the company logo, legal disclaimer, help URLs, and invite text to users.... Read More Read More

Microsoft 365
May 9, 2024
Follow a Meeting in New Outlook

Follow a Meeting in New Outlook

Have meetings in the queue📅? Can’t attend them all but still need to stay on top of things? Microsoft Teams and Outlook have a new feature to the rescue: Follow! With the Follow option, you can stay in the loop on meetings you miss. Previously, missing meetings meant missing out on crucial recaps and shared materials. But now, with this new option, you can stay updated on key decisions, access recordings, and shared materials – all without being on the... Read More Read More

Microsoft 365
April 29, 2024
Search and Delete Email Messages in Microsoft 365

Search and Delete Email Messages in Microsoft 365

Every Microsoft 365 organization faces a surge in receiving phishing emails, malicious attachments, emails from suspicious senders, etc. As technology grows rapidly, intruders easily make Microsoft 365 users fall for their attacks using tricky methods. So, it is essential for admins to search for email messages in the Microsoft 365 organization. It helps them to identify spam & phishing emails, messages with sensitive content, and dangerous attachments, and delete them to enhance the Microsoft 365 security.   Let’s dive deep... Read More Read More

Exchange Online
April 25, 2024

Exchange Online

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Search and Delete Email Messages in Microsoft 365

Search and Delete Email Messages in Microsoft 365

Every Microsoft 365 organization faces a surge in receiving phishing emails, malicious attachments, emails from suspicious senders, etc. As technology grows rapidly, intruders easily make Microsoft 365 users fall for their attacks using tricky methods. So, it is essential for admins to search for email messages in the Microsoft 365 organization. It helps them to identify spam & phishing emails, messages with sensitive content, and dangerous attachments, and delete them to enhance the Microsoft 365 security.   Let’s dive deep... Read More Read More
Configure and Manage Outlook Web App Policies

Configure and Manage Outlook Web App Policies

Microsoft Outlook on the web (previously known as Outlook Web App) is widely used and easily accessible through web browsers to communicate efficiently from anywhere. Configuring Outlook on the web mailbox policies is essential to control the availability of settings and features for Outlook users. Every organization has a default mailbox policy named OwaMailboxPolicy–Default that is applied to all user mailboxes. Admins can create different policies for various types of users. However, remember that a mailbox can have only one OWA mailbox policy. Managing Outlook... Read More Read More
How to View Another User Mailbox in the New Exchange Admin Center

How to View Another User Mailbox in the New Exchange Admin Center

Microsoft is continually rolling out features available in the classic Exchange admin center to the new EAC, including rules, public folders, and more. Now, they are introducing the standout ability “View another mailbox” to the new Exchange admin center.  With this update, administrators can efficiently manage all mailboxes directly from the new Exchange admin center.  Benefits of ‘View another mailbox’ Feature  With the ‘View another mailbox’ feature, you don’t need full access permissions to:  Control how meeting requests, responses, and notifications... Read More Read More

Microsoft Teams

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Customize Meeting Invitations in Microsoft Teams

Customize Meeting Invitations in Microsoft Teams

As we know, Microsoft 365 company branding is an interesting feature that enables organizations to customize their login page. Apart from this, it also prevents phishing attacks as we include our organization logo, background image, username hint, text, color, and more. Since it is customized and varies for each organization, users can’t easily be exploited by intruders. Likewise, you can also customize the Teams meeting email invitations.  Admins can customize the company logo, legal disclaimer, help URLs, and invite text to users.... Read More Read More
How to Change the Teams Meeting Recording Auto-Expiration

How to Change the Teams Meeting Recording Auto-Expiration

Microsoft implemented an auto-expiration feature for Teams meeting recordings (TMR) to manage storage efficiently. Essentially, after a default period of 120 days, meeting recordings stored in OneDrive and SharePoint are automatically deleted🙁. However, there might be instances where organizations need to extend, shorten, or even disable Microsoft Teams meeting recording auto-expiration feature. For example, if certain recordings are particularly valuable and shouldn’t be deleted automatically. As an admin, you can customize these expiration settings based on your organization’s requirements.  ... Read More Read More
Forward Chat Messages in Microsoft Teams

Forward Chat Messages in Microsoft Teams

The new ability to forward chats in Microsoft Teams brings a fresh experience and has garnered a positive response among users. This exciting capability empowers users to share important information within the MS Teams environment. You can transmit messages across 1:1 conversations, group chats, and meeting chats via the new Microsoft Teams on desktop, web, and mobile.  Let’s discuss how to forward chats in Microsoft Teams and explore its advantages in collaboration.   Advantages of Forwarding Chat Messages in Microsoft Teams The message forwarding feature... Read More Read More

News

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Improved Version History Controls for SharePoint and OneDrive

Improved Version History Controls for SharePoint and OneDrive

Ever felt like your SharePoint document libraries and OneDrive files were overflowing with outdated versions? Well, Microsoft heard your concerns regarding limited versioning and is introducing a much-needed upgrade to version history controls! With enhanced version history controls, admins can set smarter version deletion options and default organization limits to enhance data protection and storage management. The improved version history controls for SharePoint and OneDrive are in public preview now, followed by the general availability in late August 2024 (MC789209).  What is Version... Read More Read More
Follow a Meeting in New Outlook

Follow a Meeting in New Outlook

Have meetings in the queue📅? Can’t attend them all but still need to stay on top of things? Microsoft Teams and Outlook have a new feature to the rescue: Follow! With the Follow option, you can stay in the loop on meetings you miss. Previously, missing meetings meant missing out on crucial recaps and shared materials. But now, with this new option, you can stay updated on key decisions, access recordings, and shared materials – all without being on the... Read More Read More
How to View Another User Mailbox in the New Exchange Admin Center

How to View Another User Mailbox in the New Exchange Admin Center

Microsoft is continually rolling out features available in the classic Exchange admin center to the new EAC, including rules, public folders, and more. Now, they are introducing the standout ability “View another mailbox” to the new Exchange admin center.  With this update, administrators can efficiently manage all mailboxes directly from the new Exchange admin center.  Benefits of ‘View another mailbox’ Feature  With the ‘View another mailbox’ feature, you don’t need full access permissions to:  Control how meeting requests, responses, and notifications... Read More Read More

Security

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Customize Meeting Invitations in Microsoft Teams

Customize Meeting Invitations in Microsoft Teams

As we know, Microsoft 365 company branding is an interesting feature that enables organizations to customize their login page. Apart from this, it also prevents phishing attacks as we include our organization logo, background image, username hint, text, color, and more. Since it is customized and varies for each organization, users can’t easily be exploited by intruders. Likewise, you can also customize the Teams meeting email invitations.  Admins can customize the company logo, legal disclaimer, help URLs, and invite text to users.... Read More Read More
A Guide to Disable ‘Stay Signed In’ Prompt in Microsoft 365

A Guide to Disable ‘Stay Signed In’ Prompt in Microsoft 365

The ‘Stay signed in?’ option reduces the number of times users are prompted to sign into Microsoft 365 services. This prompt was previously the ‘Keep me signed in’ (KMSI) checkbox, part of Microsoft 365 company branding. This convenient authentication interruption especially benefits users relying on services like SharePoint Online, which lacks dedicated desktop clients. However, enabling this option on public computers and closing the browser without signing out poses a significant security risk 😱. In such cases, the user’s account becomes vulnerable to... Read More Read More
Get Microsoft Graph Activity Logs Using Azure Portal

Get Microsoft Graph Activity Logs Using Azure Portal

Microsoft Graph is an interface that enables developers and admins to access and manage a wealth of data across Microsoft 365 services. Among its key features, activity logs play a crucial role in monitoring and maintaining Microsoft 365 security. Microsoft Graph activity logs (preview) enhance the security analysis by storing the logs in the Azure Log Analytics interface or enabling exporting them to Azure Storage for long-term storage. Additionally, the logs can be streamed via Azure Event Hubs to external... Read More Read More

SharePoint Online

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Improved Version History Controls for SharePoint and OneDrive

Improved Version History Controls for SharePoint and OneDrive

Ever felt like your SharePoint document libraries and OneDrive files were overflowing with outdated versions? Well, Microsoft heard your concerns regarding limited versioning and is introducing a much-needed upgrade to version history controls! With enhanced version history controls, admins can set smarter version deletion options and default organization limits to enhance data protection and storage management. The improved version history controls for SharePoint and OneDrive are in public preview now, followed by the general availability in late August 2024 (MC789209).  What is Version... Read More Read More
Create SharePoint Online Sites Using PowerShell – A Complete Guide

Create SharePoint Online Sites Using PowerShell – A Complete Guide

Imagine needing to create multiple SharePoint Online sites – each for a different team or project. Manually clicking through menus and configuring settings for each one can take hours and increase the risk of errors. Thankfully, there’s a better way! By using PowerShell, you can automate the entire site creation process in SharePoint Online. This blog post will guide you to create sites in SharePoint Online using PowerShell.   Prerequisites to Manage Site Creation in SharePoint Using PowerShell The two main requirements... Read More Read More
How to Create SPO Alerts on Files, Folders, Lists & Documents

How to Create SPO Alerts on Files, Folders, Lists & Documents

At the core of daily collaboration and content management in Microsoft 365, SharePoint Online document libraries play a central role. However, the concern arises when critical SPO documents are modified or deleted. This is especially true with the growing risk of external users accessing or modifying items through external sharing. To address this concern and stay informed about changes in your SharePoint documents, setting up SharePoint Online alerts becomes crucial. Let’s explore how to create SPO alerts on files, folders, lists,... Read More Read More

All posts

Praba
May 16, 2024
Improved Version History Controls for SharePoint and OneDrive

Improved Version History Controls for SharePoint and OneDrive

Ever felt like your SharePoint document libraries and OneDrive files were overflowing with outdated versions? Well, Microsoft heard your concerns regarding limited versioning and is introducing a much-needed upgrade to version history controls! With enhanced version history controls, admins can set smarter version deletion options and default organization limits to enhance data protection and storage management. The improved version history controls for SharePoint and OneDrive are in public preview now, followed by the general availability in late August 2024 (MC789209).  What is Version... Read More Read More

Microsoft 365
Sruthy
May 9, 2024
Customize Meeting Invitations in Microsoft Teams

Customize Meeting Invitations in Microsoft Teams

As we know, Microsoft 365 company branding is an interesting feature that enables organizations to customize their login page. Apart from this, it also prevents phishing attacks as we include our organization logo, background image, username hint, text, color, and more. Since it is customized and varies for each organization, users can’t easily be exploited by intruders. Likewise, you can also customize the Teams meeting email invitations.  Admins can customize the company logo, legal disclaimer, help URLs, and invite text to users.... Read More Read More

Microsoft 365
Aima
April 29, 2024
Follow a Meeting in New Outlook

Follow a Meeting in New Outlook

Have meetings in the queue📅? Can’t attend them all but still need to stay on top of things? Microsoft Teams and Outlook have a new feature to the rescue: Follow! With the Follow option, you can stay in the loop on meetings you miss. Previously, missing meetings meant missing out on crucial recaps and shared materials. But now, with this new option, you can stay updated on key decisions, access recordings, and shared materials – all without being on the... Read More Read More

Microsoft 365
Sruthy
April 25, 2024
Search and Delete Email Messages in Microsoft 365

Search and Delete Email Messages in Microsoft 365

Every Microsoft 365 organization faces a surge in receiving phishing emails, malicious attachments, emails from suspicious senders, etc. As technology grows rapidly, intruders easily make Microsoft 365 users fall for their attacks using tricky methods. So, it is essential for admins to search for email messages in the Microsoft 365 organization. It helps them to identify spam & phishing emails, messages with sensitive content, and dangerous attachments, and delete them to enhance the Microsoft 365 security.   Let’s dive deep... Read More Read More

Exchange Online
Aima
April 18, 2024
How to Change the Teams Meeting Recording Auto-Expiration

How to Change the Teams Meeting Recording Auto-Expiration

Microsoft implemented an auto-expiration feature for Teams meeting recordings (TMR) to manage storage efficiently. Essentially, after a default period of 120 days, meeting recordings stored in OneDrive and SharePoint are automatically deleted🙁. However, there might be instances where organizations need to extend, shorten, or even disable Microsoft Teams meeting recording auto-expiration feature. For example, if certain recordings are particularly valuable and shouldn’t be deleted automatically. As an admin, you can customize these expiration settings based on your organization’s requirements.  ... Read More Read More

Microsoft Teams
Sruthy
April 12, 2024
Configure and Manage Outlook Web App Policies

Configure and Manage Outlook Web App Policies

Microsoft Outlook on the web (previously known as Outlook Web App) is widely used and easily accessible through web browsers to communicate efficiently from anywhere. Configuring Outlook on the web mailbox policies is essential to control the availability of settings and features for Outlook users. Every organization has a default mailbox policy named OwaMailboxPolicy–Default that is applied to all user mailboxes. Admins can create different policies for various types of users. However, remember that a mailbox can have only one OWA mailbox policy. Managing Outlook... Read More Read More

Exchange Online
Praba
April 4, 2024
How to Restore a Deleted OneDrive?

How to Restore a Deleted OneDrive?

Do you know what happens to a user’s OneDrive account when they leave the organization? Let me break it down for you. When a user’s account is deleted from Microsoft Entra, their OneDrive files are not immediately deleted. Instead, they are retained for 30 days by default. Throughout this period, shared content remains accessible to others. After the initial 30 days, the OneDrive account enters a site collection recycle bin, where it remains for the next 93 days. Only Global or... Read More Read More

Microsoft 365
Sudha
March 28, 2024
How to Create Bulk Users in Microsoft 365

How to Create Bulk Users in Microsoft 365

As organizations grow and take on new projects, admins often have to add new users in Microsoft 365 to keep things running smoothly. When it comes to adding multiple users all at once, doing it manually for a few users might be okay, but for a bunch of them? That’s where things get tough. 😑 That’s a hassle requiring significant time and manual effort.   Don’t worry! Microsoft simplifies this bulk user creation process with a better option. What’s that? 👇... Read More Read More

Microsoft 365
Aima
March 21, 2024
Manage Microsoft 365 Group Owners Using PowerShell

Manage Microsoft 365 Group Owners Using PowerShell

We all know the power of  Microsoft 365 groups for seamless collaboration. Since great power comes with great responsibility, monitoring group ownership changes is crucial for security. Here’s the thing: not knowing who owns a group can leave you powerless to delete it, even with your admin privilege!⚠️. As an administrator, you may need to manage Microsoft 365 group owners to control their access and permissions, such as in situations where the owner is no longer active, or the group needs... Read More Read More

Microsoft 365
Thiraviam
March 14, 2024
How to Schedule PowerShell Scripts Using Azure Automation

How to Schedule PowerShell Scripts Using Azure Automation

When it comes to PowerShell scripts, scheduling is a critical task for maintaining consistency, especially for tasks that need to be executed at regular intervals. This is where automating scripts in Azure Automation becomes helpful, offering significant benefits for Microsoft 365 admins by streamlining repetitive tasks. Now let’s get started with how to schedule PowerShell scripts using Azure Automation.   What is Azure Automation? Azure Automation is a service by Microsoft that empowers you to automate repetitive cloud management tasks. This... Read More Read More

Microsoft 365